UAH | Latest Business Services News | ²ÝÁñÉçÇø /business-services/news 2025-07-20T18:02:57-05:00 UAH webmaster@uah.edu Joomla! - Open Source Content Management Fiscal Year 2024 Year-End Closing Schedule 2024-08-19T16:21:17-05:00 2024-08-19T16:21:17-05:00 /business-services/news/18869-fiscal-year-2024-year-end-closing-schedule Finance & Business Services <p>The following general year-end provisions will apply to purchase orders, procurement card, and voucher transactions as they relate to University budgets at the end of the FY24 fiscal year:</p> <ol> <li><strong>PURCHASE ORDERS:</strong> In order for purchases to apply to your FY24 budget, a purchase order must be issued by<strong> September 30.</strong></li> </ol> <ul> <ul> <li>All requisitions must be approved by<strong> September 19.</strong> If quotes or bids are required, such requisitions must be submitted and approved by<strong> August 30.</strong></li> <li>Beginning on<strong> September 19, </strong>new requisitions must have a transaction date of<strong> October 2024</strong>.<ol style="list-style-type: lower-roman;"> <li>If the requisition has not been fully approved and the transaction date has not been changed to October 2024, the requisition should denied by an authorized departmental approver and the initiator will need to change the transaction date to October 2024 and resubmit.</li> <li>During the period <strong>September 19-30,</strong> if the requisition has been fully processed but the transaction date was not changed to October 2024, contact Procurement Services to have the requisition deleted. A new requisition should then be submitted with an October 2024 transaction date.</li> </ol></li> </ul> </ul> <ol start="2"> <li>Procurement card reconciliations are approximately one month behind, so all charges posted in US Bank by September 30 will apply towards your FY24 budget. Reconciliations should be completed by<strong> October 7.</strong> All purchases made on October 1, 2024 or later will apply towards your FY25 budget.</li> <li><strong>MISCELLANEOUS VOUCHERS:</strong> All expenses incurred through September 30, 2024 should be charged to your FY24 budget. Vouchers should be sent to Business Services as soon as possible after the expense has been incurred and associated invoice(s) received. Vouchers for FY24 expenses must be received by<strong> October 7.</strong></li> <li><strong>TRAVEL VOUCHERS:</strong> Expenses for travel incurred through September 30, 2024 are to be charged against your FY24 budget and submitted to Business Services as soon as possible upon completion of the trip. Travel vouchers for FY24 expenses must be received by<strong> October 7.</strong></li> <li>Non-state funded FY24 budgets (i.e., Departmental, Contracts and Grants, Gifts/Endowments and Plant Funds) will be rolled forward to FY25. State funded budgets expire at the end of FY24, so if you have any authorized purchase orders on state funded Orgs (i.e., any Orgs not in the categories above), please inform Tammy Haymon or Haley Smith in the Budget Office if the associated payment(s) will not be processed in FY24. Please provide the Org, purchase order number, and remaining dollar amount of the purchase order. The Budget Office will carry forward the funding of the purchase order to FY25 since the expense will be charged in FY25.</li> <li>Only purchase orders that have not been invoiced and paid will be brought forward into the new fiscal year. If a partial payment has been issued prior to September 30, 2024, only the remaining balance will be carried forward as an encumbrance obligation. Your available funds in your FY25 budget will be reduced by the outstanding amount of prior year purchase orders.</li> <li>All Barnes &amp; Noble purchases made through department requisitions must occur by<strong> Friday, September 27,</strong> to ensure they are posted to your FY24 budget. All purchases made after this time will be posted to your FY25 budget.</li> <li>Departments <span style="text-decoration: underline;"><strong>must ensure</strong></span> that old outstanding encumbrances are closed.</li> </ol> <p class="Default">The attached year-end closing schedule has been prepared for your guidance in meeting the established due dates. Any data adjustments to be included in the FY24 financial period must be submitted to the Accounting Office by<strong> noon on October 7.</strong></p> <p>If you have questions or need further information, please contact Brad Cooper (824-5844), Ken Young (824-2233), Alicia Callis (824-5604), or Valarie King (824-2231).</p> <p>&nbsp;</p> <p>&nbsp;</p> <p class="Default"><strong>FY24 YEAR-END CLOSING SCHEDULE </strong></p> <table border="1" cellspacing="0" cellpadding="0" class="table-striped"> <tbody> <tr> <td style="vertical-align: top;"> <p class="Default"><strong>September 26</strong></p> <p class="Default"></p> </td> <td style="vertical-align: top;"> <p class="Default">&nbsp;30 Retros will be processed for all pay periods prior to the September 4 – September 17 pay period – final date for state Orgs.</p> </td> </tr> <tr> <td style="vertical-align: top;"> <p class="Default"><strong>September 19</strong></p> </td> <td style="vertical-align: top;"> <p class="Default">&nbsp;<span style="text-decoration: underline;">Labor and leave forms due by 12 pm to Payroll Services (eLabor, Biweekly Labor Report, and WTE)</span>.</p> </td> </tr> <tr> <td style="vertical-align: top;"> <p class="Default"><strong>September 23</strong></p> </td> <td style="vertical-align: top;"> <p class="Default">&nbsp;Retros over 28 days from the check date must be submitted no later than 5:00 pm on September 23. Retros less than 28 days must be submitted by noon September 25.</p> </td> </tr> <tr> <td style="vertical-align: top;"> <p class="Default"><strong>September 25–27</strong></p> </td> <td style="vertical-align: top;"> <p class="Default">&nbsp;Payroll for the pay period ending September 17 will be processed and fed to Banner Finance.</p> </td> </tr> <tr> <td style="vertical-align: top;"> <p class="Default"><strong>October 4</strong></p> </td> <td style="vertical-align: top;"> <p class="Default">&nbsp;Submit all FY24 cost transfers related to contracts and grants to Contracts and Grants Accounting by noon.</p> </td> </tr> <tr> <td style="vertical-align: top;"> <p class="Default"><strong>October 7</strong></p> </td> <td style="vertical-align: top;"> <p class="Default">&nbsp;Postage, telephone distribution, computer, maintenance agreements, inventories, Copy Center, Cylinder, Bookstore, temporary employment charges, machine shop, and all other internal transfers are to be recorded. Departments must send transfers to Accounting by noon on October 3. <strong>All feeds must be submitted to OIT by noon on October 3</strong>.</p> <p class="Default">&nbsp;Listing of non-cash gifts and/or donated services from Advancement must be received by Accounting. All UAH gifts should be added to the Cash Receipts Journal and Accounting should be notified.</p> <p class="Default">&nbsp;List of disposed Library books must be received by Accounting from the Library.</p> <p class="Default">&nbsp;Labor statements will be available.</p> <p class="Default">&nbsp;Purchasing card reconciliations for September are due.</p> <p class="Default"><strong>&nbsp;All data adjustments for FY24 must be submitted to Accounting by noon. </strong></p> <p class="Default">&nbsp;Miscellaneous vouchers for expenses incurred through September 30 must be submitted by 4:45 pm.</p> <p class="Default">&nbsp;Travel vouchers for trips taken through September 30 must be submitted by 4:45 pm.</p> </td> </tr> <tr> <td style="vertical-align: top;"> <p class="Default"><strong>October 9</strong></p> </td> <td style="vertical-align: top;"> <p class="Default">&nbsp;Monthly closing journal vouchers will be processed.</p> </td> </tr> <tr> <td style="vertical-align: top;"> <p class="Default"><strong>October 10&nbsp;</strong></p> </td> <td style="vertical-align: top;"> <p class="Default">&nbsp;General Ledger Balance Forward Process will run, which will open the accrual period.</p> <p class="Default">&nbsp;Period 12 will be closed.</p> <p class="Default">&nbsp;Encumbrance Roll Process will run (open purchase orders only; no requisitions will be carried forward). OIT assistance will be needed to correct any errors.</p> </td> </tr> <tr> <td style="vertical-align: top;"> <p class="Default"><strong>October 11</strong></p> </td> <td style="vertical-align: top;"> <p class="Default">&nbsp;Preliminary Year-End Budget Statements (ZBDSTMT) will be run.</p> <p class="Default">&nbsp;Budget statements should be thoroughly reviewed for accuracy by department personnel.</p> <p class="Default">&nbsp;Monthly reports from OIT will be run.</p> <p class="Default">&nbsp;Actual indirect cost income allocation from the Office of the VP for Research due to Accounting by the close of business.</p> <p class="Default">&nbsp;All general ledger accounts checked and reconciled.</p> </td> </tr> <tr> <td style="vertical-align: top;"> <p class="Default"><strong>October 17</strong></p> </td> <td style="vertical-align: top;"> <p class="Default">&nbsp;Final adjusting journal entries to be entered into the system.</p> </td> </tr> <tr> <td style="vertical-align: top;"> <p class="Default"><strong>October 18&nbsp;</strong></p> </td> <td style="vertical-align: top;"> <p class="Default">&nbsp;Run GASB reports.</p> <p class="Default">&nbsp;Contracts &amp; Grants Accounting personnel are to process billing for the month ended September 2024.</p> </td> </tr> <tr> <td style="vertical-align: top;"> <p class="Default"><strong>October 23</strong></p> </td> <td style="vertical-align: top;"> <p class="Default">&nbsp;Assemble financial data.</p> </td> </tr> <tr> <td style="vertical-align: top;"> <p class="Default"><strong>October 24</strong></p> </td> <td style="vertical-align: top;"> <p class="Default">&nbsp;Budget Carry Forward Process will run at night. OIT assistance will be needed to correct any errors.</p> </td> </tr> <tr> <td style="vertical-align: top;"> <p class="Default"><strong>October 28</strong></p> </td> <td style="vertical-align: top;"> <p>&nbsp;Final Year-End Budget Statements will be run.</p> </td> </tr> </tbody> </table> <p>The following general year-end provisions will apply to purchase orders, procurement card, and voucher transactions as they relate to University budgets at the end of the FY24 fiscal year:</p> <ol> <li><strong>PURCHASE ORDERS:</strong> In order for purchases to apply to your FY24 budget, a purchase order must be issued by<strong> September 30.</strong></li> </ol> <ul> <ul> <li>All requisitions must be approved by<strong> September 19.</strong> If quotes or bids are required, such requisitions must be submitted and approved by<strong> August 30.</strong></li> <li>Beginning on<strong> September 19, </strong>new requisitions must have a transaction date of<strong> October 2024</strong>.<ol style="list-style-type: lower-roman;"> <li>If the requisition has not been fully approved and the transaction date has not been changed to October 2024, the requisition should denied by an authorized departmental approver and the initiator will need to change the transaction date to October 2024 and resubmit.</li> <li>During the period <strong>September 19-30,</strong> if the requisition has been fully processed but the transaction date was not changed to October 2024, contact Procurement Services to have the requisition deleted. A new requisition should then be submitted with an October 2024 transaction date.</li> </ol></li> </ul> </ul> <ol start="2"> <li>Procurement card reconciliations are approximately one month behind, so all charges posted in US Bank by September 30 will apply towards your FY24 budget. Reconciliations should be completed by<strong> October 7.</strong> All purchases made on October 1, 2024 or later will apply towards your FY25 budget.</li> <li><strong>MISCELLANEOUS VOUCHERS:</strong> All expenses incurred through September 30, 2024 should be charged to your FY24 budget. Vouchers should be sent to Business Services as soon as possible after the expense has been incurred and associated invoice(s) received. Vouchers for FY24 expenses must be received by<strong> October 7.</strong></li> <li><strong>TRAVEL VOUCHERS:</strong> Expenses for travel incurred through September 30, 2024 are to be charged against your FY24 budget and submitted to Business Services as soon as possible upon completion of the trip. Travel vouchers for FY24 expenses must be received by<strong> October 7.</strong></li> <li>Non-state funded FY24 budgets (i.e., Departmental, Contracts and Grants, Gifts/Endowments and Plant Funds) will be rolled forward to FY25. State funded budgets expire at the end of FY24, so if you have any authorized purchase orders on state funded Orgs (i.e., any Orgs not in the categories above), please inform Tammy Haymon or Haley Smith in the Budget Office if the associated payment(s) will not be processed in FY24. Please provide the Org, purchase order number, and remaining dollar amount of the purchase order. The Budget Office will carry forward the funding of the purchase order to FY25 since the expense will be charged in FY25.</li> <li>Only purchase orders that have not been invoiced and paid will be brought forward into the new fiscal year. If a partial payment has been issued prior to September 30, 2024, only the remaining balance will be carried forward as an encumbrance obligation. Your available funds in your FY25 budget will be reduced by the outstanding amount of prior year purchase orders.</li> <li>All Barnes &amp; Noble purchases made through department requisitions must occur by<strong> Friday, September 27,</strong> to ensure they are posted to your FY24 budget. All purchases made after this time will be posted to your FY25 budget.</li> <li>Departments <span style="text-decoration: underline;"><strong>must ensure</strong></span> that old outstanding encumbrances are closed.</li> </ol> <p class="Default">The attached year-end closing schedule has been prepared for your guidance in meeting the established due dates. Any data adjustments to be included in the FY24 financial period must be submitted to the Accounting Office by<strong> noon on October 7.</strong></p> <p>If you have questions or need further information, please contact Brad Cooper (824-5844), Ken Young (824-2233), Alicia Callis (824-5604), or Valarie King (824-2231).</p> <p>&nbsp;</p> <p>&nbsp;</p> <p class="Default"><strong>FY24 YEAR-END CLOSING SCHEDULE </strong></p> <table border="1" cellspacing="0" cellpadding="0" class="table-striped"> <tbody> <tr> <td style="vertical-align: top;"> <p class="Default"><strong>September 26</strong></p> <p class="Default"></p> </td> <td style="vertical-align: top;"> <p class="Default">&nbsp;30 Retros will be processed for all pay periods prior to the September 4 – September 17 pay period – final date for state Orgs.</p> </td> </tr> <tr> <td style="vertical-align: top;"> <p class="Default"><strong>September 19</strong></p> </td> <td style="vertical-align: top;"> <p class="Default">&nbsp;<span style="text-decoration: underline;">Labor and leave forms due by 12 pm to Payroll Services (eLabor, Biweekly Labor Report, and WTE)</span>.</p> </td> </tr> <tr> <td style="vertical-align: top;"> <p class="Default"><strong>September 23</strong></p> </td> <td style="vertical-align: top;"> <p class="Default">&nbsp;Retros over 28 days from the check date must be submitted no later than 5:00 pm on September 23. Retros less than 28 days must be submitted by noon September 25.</p> </td> </tr> <tr> <td style="vertical-align: top;"> <p class="Default"><strong>September 25–27</strong></p> </td> <td style="vertical-align: top;"> <p class="Default">&nbsp;Payroll for the pay period ending September 17 will be processed and fed to Banner Finance.</p> </td> </tr> <tr> <td style="vertical-align: top;"> <p class="Default"><strong>October 4</strong></p> </td> <td style="vertical-align: top;"> <p class="Default">&nbsp;Submit all FY24 cost transfers related to contracts and grants to Contracts and Grants Accounting by noon.</p> </td> </tr> <tr> <td style="vertical-align: top;"> <p class="Default"><strong>October 7</strong></p> </td> <td style="vertical-align: top;"> <p class="Default">&nbsp;Postage, telephone distribution, computer, maintenance agreements, inventories, Copy Center, Cylinder, Bookstore, temporary employment charges, machine shop, and all other internal transfers are to be recorded. Departments must send transfers to Accounting by noon on October 3. <strong>All feeds must be submitted to OIT by noon on October 3</strong>.</p> <p class="Default">&nbsp;Listing of non-cash gifts and/or donated services from Advancement must be received by Accounting. All UAH gifts should be added to the Cash Receipts Journal and Accounting should be notified.</p> <p class="Default">&nbsp;List of disposed Library books must be received by Accounting from the Library.</p> <p class="Default">&nbsp;Labor statements will be available.</p> <p class="Default">&nbsp;Purchasing card reconciliations for September are due.</p> <p class="Default"><strong>&nbsp;All data adjustments for FY24 must be submitted to Accounting by noon. </strong></p> <p class="Default">&nbsp;Miscellaneous vouchers for expenses incurred through September 30 must be submitted by 4:45 pm.</p> <p class="Default">&nbsp;Travel vouchers for trips taken through September 30 must be submitted by 4:45 pm.</p> </td> </tr> <tr> <td style="vertical-align: top;"> <p class="Default"><strong>October 9</strong></p> </td> <td style="vertical-align: top;"> <p class="Default">&nbsp;Monthly closing journal vouchers will be processed.</p> </td> </tr> <tr> <td style="vertical-align: top;"> <p class="Default"><strong>October 10&nbsp;</strong></p> </td> <td style="vertical-align: top;"> <p class="Default">&nbsp;General Ledger Balance Forward Process will run, which will open the accrual period.</p> <p class="Default">&nbsp;Period 12 will be closed.</p> <p class="Default">&nbsp;Encumbrance Roll Process will run (open purchase orders only; no requisitions will be carried forward). OIT assistance will be needed to correct any errors.</p> </td> </tr> <tr> <td style="vertical-align: top;"> <p class="Default"><strong>October 11</strong></p> </td> <td style="vertical-align: top;"> <p class="Default">&nbsp;Preliminary Year-End Budget Statements (ZBDSTMT) will be run.</p> <p class="Default">&nbsp;Budget statements should be thoroughly reviewed for accuracy by department personnel.</p> <p class="Default">&nbsp;Monthly reports from OIT will be run.</p> <p class="Default">&nbsp;Actual indirect cost income allocation from the Office of the VP for Research due to Accounting by the close of business.</p> <p class="Default">&nbsp;All general ledger accounts checked and reconciled.</p> </td> </tr> <tr> <td style="vertical-align: top;"> <p class="Default"><strong>October 17</strong></p> </td> <td style="vertical-align: top;"> <p class="Default">&nbsp;Final adjusting journal entries to be entered into the system.</p> </td> </tr> <tr> <td style="vertical-align: top;"> <p class="Default"><strong>October 18&nbsp;</strong></p> </td> <td style="vertical-align: top;"> <p class="Default">&nbsp;Run GASB reports.</p> <p class="Default">&nbsp;Contracts &amp; Grants Accounting personnel are to process billing for the month ended September 2024.</p> </td> </tr> <tr> <td style="vertical-align: top;"> <p class="Default"><strong>October 23</strong></p> </td> <td style="vertical-align: top;"> <p class="Default">&nbsp;Assemble financial data.</p> </td> </tr> <tr> <td style="vertical-align: top;"> <p class="Default"><strong>October 24</strong></p> </td> <td style="vertical-align: top;"> <p class="Default">&nbsp;Budget Carry Forward Process will run at night. OIT assistance will be needed to correct any errors.</p> </td> </tr> <tr> <td style="vertical-align: top;"> <p class="Default"><strong>October 28</strong></p> </td> <td style="vertical-align: top;"> <p>&nbsp;Final Year-End Budget Statements will be run.</p> </td> </tr> </tbody> </table> Fiscal Year 2023 Year-End Closing Schedule 2023-08-18T14:18:05-05:00 2023-08-18T14:18:05-05:00 /business-services/news/17984-fiscal-year-2023-year-end-closing-schedule Finance & Business Services <p>The following general year-end provisions will apply to purchase orders and procurement card transactions as they relate to University budgets at the end of the FY23 fiscal year:</p> <p>&nbsp;</p> <ol> <li>Procurement card reconciliations are approximately one month behind, so all charges posted in US Bank by September 30 will apply towards your FY23 budget. Reconcilers are to submit their September reconciliation packets by October 5. All purchases made on October 1, 2023 or later will apply towards your FY24 budget.</li> </ol><ol start="2"> <li>In order for purchases to apply to your FY23 budget, a purchase order must be issued, materials and/or services received, and payment processed no later than <strong>September 19, 2023.</strong></li> </ol><ol start="3"> <li>Change order requisitions to be issued against FY23 purchase orders must be received and processed by Procurement Services no later than <strong>September 15</strong>.</li> </ol><ol start="4"> <li>Invoices and receipt of goods documentation (memorandum receiving reports or shipping receipts) must be received by Accounts Payable no later than <strong>Wednesday, September 20</strong>, <strong>2023</strong> in order to be applied towards your FY23 budget.</li> </ol><ol start="5"> <li>MISCELLANEOUS VOUCHERS: All expenses incurred through September 30, 2023 should be charged to your FY23 budget. Vouchers should be sent to Business Services as soon as possible after the expense has been incurred and associated invoice(s) received. Vouchers for FY23 expenses must be submitted no later than <strong>4:45 pm, October 6, 2023.</strong></li> </ol><ol start="6"> <li>TRAVEL VOUCHERS: Expenses for travel incurred through September 30, 2023 are to be charged against your FY23 budget and submitted to Business Services as soon as possible upon completion of the trip. Travel vouchers for FY23 expenses must be submitted no later than <strong>4:45 pm, October 6, 2023.</strong></li> </ol><ol start="7"> <li>Departments must ensure that old outstanding encumbrances are closed.</li> </ol><ol start="8"> <li>Issue Checks prior to <strong>September 23, 2023</strong>, are to be dated <strong>September 2023.</strong></li> </ol><ol start="9"> <li>Beginning on <strong>September 18, 2023</strong>, requisitions must have a transaction date of <strong>October 2023.</strong> <ul> <li>If the requisition has not been approved and the transaction date has not been changed to October 2023, the requisition will need to be denied by an authorized approver.</li> <li>Afterwards, please contact Procurement Services to have the transaction date on the requisition changed.</li> </ul> </li> </ol><ol start="10"> <li>During the period <strong>September 18-30, 2023</strong>, if the requisition has been approved, but the transaction date was not changed to October 1, 2023, contact Procurement Services to have the requisition deleted. A new requisition with a transaction date of October 1, 2023, will be needed in order to make your purchase.</li> </ol><ol start="11"> <li>All requisitions, including those against contract and grant accounts, must be approved by <strong>September 18, 2023</strong>. If quotes/bids are required, then it must be submitted and approved by <strong>August 25</strong> so that the purchase order can be issued by September 18, 2023.</li> </ol> <ul> <li>Requisitions not approved by <strong>September 18, 2023</strong> must be denied by an authorized approver.</li> <li>The end-user is to be notified by the individual who denied the requisition.</li> <li>Procurement Services should then be notified to change the transaction date to October 1, 2023.</li> </ul> <ol start="12"> <li>If you have FY23 authorized purchase orders on a Fund Type 21 funding source, please inform Melissa Brown (research/colleges) or Tammy Haymon (all other budget units) if the associated payment(s) will not be processed in FY23. The Budget Office will carry forward the funding of the purchase order to the next fiscal year since the expense will be charged in FY24. Non-Fund Type 21 funding sources will roll forward to the next fiscal year automatically</li> </ol><ol start="13"> <li>Purchase orders from FY23 will not be carried forward to FY24 until October 6, 2023. From October 1-6, no change orders from FY23 will be processed by Procurement Services and no A/P disbursements will be issued against FY23 budgets. This restriction is due to standard year-end closing procedures while FY23 expenses are being finalized.</li> </ol><ol start="14"> <li>Only purchase orders that have not been invoiced and paid will be brought forward into the new fiscal year. If a partial payment has been issued prior to September 30, 2023, only the remaining balance will be carried forward as an encumbrance obligation. Your available funds in your FY24 budget will be reduced by the outstanding amount of prior year purchase orders.</li> </ol><ol start="15"> <li>All Barnes &amp; Noble purchases made through department requisitions must occur by 5:00 pm on Friday, September 22, 2023, to ensure they are posted to your FY23 budget. All purchases made after this time will be posted to your FY24 budget.</li> </ol> <p>The attached year-end closing schedule has been prepared for your guidance in meeting the established due dates. Any data adjustments to be included in the FY23 financial period must be submitted to the Accounting Office by <strong>noon on October 6, 2023.</strong></p> <p>If you have questions or need further information, please contact Brad Cooper (824-5844), Tanya Smith (824-2247), Chih Loo (824-2243), or Valarie King (824-2231).&nbsp;</p> <p>&nbsp;</p> <p><strong>FY23 YEAR-END CLOSING SCHEDULE</strong></p> <table class="table"> <tbody> <tr> <td>September 20</td> <td> <p>Accounts Payable must receive invoices and documentation of receipt of goods.</p> </td> </tr> <tr> <td> <p>September 28 - October 2</p> </td> <td> <p>Retros will be processed for all pay periods prior to the September 6 – September 19 pay period – final date for state Orgs.</p> </td> </tr> <tr> <td>September 21</td> <td> <p>Labor and leave forms due by 12 pm to Payroll Services (eLabor, Biweekly Labor Report, and WTE).</p> </td> </tr> <tr> <td>September 25</td> <td> <p>Retros over 28 days from the check date must be submitted no later than 5:00 pm on September 25. Retros less than 28 days must be submitted by noon September 27.</p> </td> </tr> <tr> <td>September 28</td> <td>The FISAP draft must be received by Brad Cooper and Tanya Smith from the Office of Financial Aid</td> </tr> <tr> <td>September 27- 29</td> <td>Payroll for the pay period ending September 19 will be processed and fed to Banner Finance.</td> </tr> <tr> <td>October 4</td> <td> <p>Postage, telephone distribution, computer, maintenance agreements, inventories, Copy Center, cylinder, Bookstore, temporary employment charges, machine shop, and all other internal transfers are to be recorded. Departments must send transfers to Accounting by noon on October 2. <strong>All feeds must be submitted to OIT by noon on October 2</strong>.</p> </td> </tr> <tr> <td>&nbsp;</td> <td> <p>Listing of non-cash gifts and/or donated services from Advancement must be received by Accounting. All UAH gifts should be added to the Cash Receipts Journal and Accounting should be notified.</p> </td> </tr> <tr> <td>&nbsp;</td> <td> <p>List of disposed Library books must be received by Accounting from the Library.</p> </td> </tr> <tr> <td>&nbsp;</td> <td>Labor statements will be available.</td> </tr> <tr> <td>&nbsp;</td> <td>Purchasing card reconciliation packets for September are due.</td> </tr> <tr> <td>October 6&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;</td> <td><strong>All data adjustments for FY23 must be submitted to Accounting by noon.</strong></td> </tr> <tr> <td>&nbsp;</td> <td>Miscellaneous vouchers for expenses incurred through September 30 must be submitted by 4:45 pm.</td> </tr> <tr> <td>&nbsp;</td> <td>Travel vouchers for trips taken through September 30 must be submitted by 4:45 pm.</td> </tr> <tr> <td>October 9&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;</td> <td>Monthly closing journal vouchers will be processed.</td> </tr> <tr> <td>October 10</td> <td>General Ledger Balance Forward Process will run, which will open the accrual period.</td> </tr> <tr> <td>&nbsp;</td> <td>Period 12 will be closed.</td> </tr> <tr> <td>&nbsp;</td> <td> <p>Encumbrance Roll Process will run (open purchase orders only; no requisitions will be carried forward). OIT assistance will be needed to correct any errors.</p> </td> </tr> <tr> <td>October 12</td> <td> <p>Preliminary Year-End Budget Statements (ZBDSTMT) will be run.</p> </td> </tr> <tr> <td>&nbsp;</td> <td> <p>Budget statements should be thoroughly reviewed for accuracy by department personnel.</p> </td> </tr> <tr> <td>&nbsp;</td> <td> <p>Monthly reports from OIT will be run.</p> </td> </tr> <tr> <td>&nbsp;</td> <td> <p>Actual indirect cost income allocation from the Office of the VP for Research due to Accounting by the close of business.</p> </td> </tr> <tr> <td>&nbsp;</td> <td> <p>All general ledger accounts checked and reconciled.</p> </td> </tr> <tr> <td>October 17</td> <td> <p>Final adjusting journal entries to be entered into the system.</p> </td> </tr> <tr> <td>October 18</td> <td> <p>Run GASB reports.</p> </td> </tr> <tr> <td>&nbsp;</td> <td> <p>Contracts &amp; Grants Accounting personnel are to process billing for the month ended September 2023.</p> </td> </tr> <tr> <td>October 24&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;</td> <td> <p>Assemble financial data.</p> </td> </tr> <tr> <td>October 25&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;</td> <td> <p>Budget Carry Forward Process will run at night. OIT assistance will be needed to correct any errors.</p> </td> </tr> <tr> <td>October 27</td> <td> <p>Final Year-End Budget Statements will be run.</p> </td> </tr> </tbody> </table> <p>The following general year-end provisions will apply to purchase orders and procurement card transactions as they relate to University budgets at the end of the FY23 fiscal year:</p> <p>&nbsp;</p> <ol> <li>Procurement card reconciliations are approximately one month behind, so all charges posted in US Bank by September 30 will apply towards your FY23 budget. Reconcilers are to submit their September reconciliation packets by October 5. All purchases made on October 1, 2023 or later will apply towards your FY24 budget.</li> </ol><ol start="2"> <li>In order for purchases to apply to your FY23 budget, a purchase order must be issued, materials and/or services received, and payment processed no later than <strong>September 19, 2023.</strong></li> </ol><ol start="3"> <li>Change order requisitions to be issued against FY23 purchase orders must be received and processed by Procurement Services no later than <strong>September 15</strong>.</li> </ol><ol start="4"> <li>Invoices and receipt of goods documentation (memorandum receiving reports or shipping receipts) must be received by Accounts Payable no later than <strong>Wednesday, September 20</strong>, <strong>2023</strong> in order to be applied towards your FY23 budget.</li> </ol><ol start="5"> <li>MISCELLANEOUS VOUCHERS: All expenses incurred through September 30, 2023 should be charged to your FY23 budget. Vouchers should be sent to Business Services as soon as possible after the expense has been incurred and associated invoice(s) received. Vouchers for FY23 expenses must be submitted no later than <strong>4:45 pm, October 6, 2023.</strong></li> </ol><ol start="6"> <li>TRAVEL VOUCHERS: Expenses for travel incurred through September 30, 2023 are to be charged against your FY23 budget and submitted to Business Services as soon as possible upon completion of the trip. Travel vouchers for FY23 expenses must be submitted no later than <strong>4:45 pm, October 6, 2023.</strong></li> </ol><ol start="7"> <li>Departments must ensure that old outstanding encumbrances are closed.</li> </ol><ol start="8"> <li>Issue Checks prior to <strong>September 23, 2023</strong>, are to be dated <strong>September 2023.</strong></li> </ol><ol start="9"> <li>Beginning on <strong>September 18, 2023</strong>, requisitions must have a transaction date of <strong>October 2023.</strong> <ul> <li>If the requisition has not been approved and the transaction date has not been changed to October 2023, the requisition will need to be denied by an authorized approver.</li> <li>Afterwards, please contact Procurement Services to have the transaction date on the requisition changed.</li> </ul> </li> </ol><ol start="10"> <li>During the period <strong>September 18-30, 2023</strong>, if the requisition has been approved, but the transaction date was not changed to October 1, 2023, contact Procurement Services to have the requisition deleted. A new requisition with a transaction date of October 1, 2023, will be needed in order to make your purchase.</li> </ol><ol start="11"> <li>All requisitions, including those against contract and grant accounts, must be approved by <strong>September 18, 2023</strong>. If quotes/bids are required, then it must be submitted and approved by <strong>August 25</strong> so that the purchase order can be issued by September 18, 2023.</li> </ol> <ul> <li>Requisitions not approved by <strong>September 18, 2023</strong> must be denied by an authorized approver.</li> <li>The end-user is to be notified by the individual who denied the requisition.</li> <li>Procurement Services should then be notified to change the transaction date to October 1, 2023.</li> </ul> <ol start="12"> <li>If you have FY23 authorized purchase orders on a Fund Type 21 funding source, please inform Melissa Brown (research/colleges) or Tammy Haymon (all other budget units) if the associated payment(s) will not be processed in FY23. The Budget Office will carry forward the funding of the purchase order to the next fiscal year since the expense will be charged in FY24. Non-Fund Type 21 funding sources will roll forward to the next fiscal year automatically</li> </ol><ol start="13"> <li>Purchase orders from FY23 will not be carried forward to FY24 until October 6, 2023. From October 1-6, no change orders from FY23 will be processed by Procurement Services and no A/P disbursements will be issued against FY23 budgets. This restriction is due to standard year-end closing procedures while FY23 expenses are being finalized.</li> </ol><ol start="14"> <li>Only purchase orders that have not been invoiced and paid will be brought forward into the new fiscal year. If a partial payment has been issued prior to September 30, 2023, only the remaining balance will be carried forward as an encumbrance obligation. Your available funds in your FY24 budget will be reduced by the outstanding amount of prior year purchase orders.</li> </ol><ol start="15"> <li>All Barnes &amp; Noble purchases made through department requisitions must occur by 5:00 pm on Friday, September 22, 2023, to ensure they are posted to your FY23 budget. All purchases made after this time will be posted to your FY24 budget.</li> </ol> <p>The attached year-end closing schedule has been prepared for your guidance in meeting the established due dates. Any data adjustments to be included in the FY23 financial period must be submitted to the Accounting Office by <strong>noon on October 6, 2023.</strong></p> <p>If you have questions or need further information, please contact Brad Cooper (824-5844), Tanya Smith (824-2247), Chih Loo (824-2243), or Valarie King (824-2231).&nbsp;</p> <p>&nbsp;</p> <p><strong>FY23 YEAR-END CLOSING SCHEDULE</strong></p> <table class="table"> <tbody> <tr> <td>September 20</td> <td> <p>Accounts Payable must receive invoices and documentation of receipt of goods.</p> </td> </tr> <tr> <td> <p>September 28 - October 2</p> </td> <td> <p>Retros will be processed for all pay periods prior to the September 6 – September 19 pay period – final date for state Orgs.</p> </td> </tr> <tr> <td>September 21</td> <td> <p>Labor and leave forms due by 12 pm to Payroll Services (eLabor, Biweekly Labor Report, and WTE).</p> </td> </tr> <tr> <td>September 25</td> <td> <p>Retros over 28 days from the check date must be submitted no later than 5:00 pm on September 25. Retros less than 28 days must be submitted by noon September 27.</p> </td> </tr> <tr> <td>September 28</td> <td>The FISAP draft must be received by Brad Cooper and Tanya Smith from the Office of Financial Aid</td> </tr> <tr> <td>September 27- 29</td> <td>Payroll for the pay period ending September 19 will be processed and fed to Banner Finance.</td> </tr> <tr> <td>October 4</td> <td> <p>Postage, telephone distribution, computer, maintenance agreements, inventories, Copy Center, cylinder, Bookstore, temporary employment charges, machine shop, and all other internal transfers are to be recorded. Departments must send transfers to Accounting by noon on October 2. <strong>All feeds must be submitted to OIT by noon on October 2</strong>.</p> </td> </tr> <tr> <td>&nbsp;</td> <td> <p>Listing of non-cash gifts and/or donated services from Advancement must be received by Accounting. All UAH gifts should be added to the Cash Receipts Journal and Accounting should be notified.</p> </td> </tr> <tr> <td>&nbsp;</td> <td> <p>List of disposed Library books must be received by Accounting from the Library.</p> </td> </tr> <tr> <td>&nbsp;</td> <td>Labor statements will be available.</td> </tr> <tr> <td>&nbsp;</td> <td>Purchasing card reconciliation packets for September are due.</td> </tr> <tr> <td>October 6&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;</td> <td><strong>All data adjustments for FY23 must be submitted to Accounting by noon.</strong></td> </tr> <tr> <td>&nbsp;</td> <td>Miscellaneous vouchers for expenses incurred through September 30 must be submitted by 4:45 pm.</td> </tr> <tr> <td>&nbsp;</td> <td>Travel vouchers for trips taken through September 30 must be submitted by 4:45 pm.</td> </tr> <tr> <td>October 9&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;</td> <td>Monthly closing journal vouchers will be processed.</td> </tr> <tr> <td>October 10</td> <td>General Ledger Balance Forward Process will run, which will open the accrual period.</td> </tr> <tr> <td>&nbsp;</td> <td>Period 12 will be closed.</td> </tr> <tr> <td>&nbsp;</td> <td> <p>Encumbrance Roll Process will run (open purchase orders only; no requisitions will be carried forward). OIT assistance will be needed to correct any errors.</p> </td> </tr> <tr> <td>October 12</td> <td> <p>Preliminary Year-End Budget Statements (ZBDSTMT) will be run.</p> </td> </tr> <tr> <td>&nbsp;</td> <td> <p>Budget statements should be thoroughly reviewed for accuracy by department personnel.</p> </td> </tr> <tr> <td>&nbsp;</td> <td> <p>Monthly reports from OIT will be run.</p> </td> </tr> <tr> <td>&nbsp;</td> <td> <p>Actual indirect cost income allocation from the Office of the VP for Research due to Accounting by the close of business.</p> </td> </tr> <tr> <td>&nbsp;</td> <td> <p>All general ledger accounts checked and reconciled.</p> </td> </tr> <tr> <td>October 17</td> <td> <p>Final adjusting journal entries to be entered into the system.</p> </td> </tr> <tr> <td>October 18</td> <td> <p>Run GASB reports.</p> </td> </tr> <tr> <td>&nbsp;</td> <td> <p>Contracts &amp; Grants Accounting personnel are to process billing for the month ended September 2023.</p> </td> </tr> <tr> <td>October 24&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;</td> <td> <p>Assemble financial data.</p> </td> </tr> <tr> <td>October 25&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;</td> <td> <p>Budget Carry Forward Process will run at night. OIT assistance will be needed to correct any errors.</p> </td> </tr> <tr> <td>October 27</td> <td> <p>Final Year-End Budget Statements will be run.</p> </td> </tr> </tbody> </table> Central Receiving and Mail Services Holiday Schedule 2022 2022-12-08T08:41:34-06:00 2022-12-08T08:41:34-06:00 /business-services/news/17514-central-receiving-and-mail-services-holiday-schedule-2022 Business Services <p>During UAH’s Christmas and New Year holiday break (December 23rd, 2022 through January 3rd, 2023) the Central Receiving Building (REC) and Mail Services, will be open for your convenience on Wednesday, December 28<sup>th</sup> from 8:00 AM to 12:00 NOON.</p> <p>Off-campus, incoming mail will be received and processed; however, no packages or mail will be delivered or collected on campus. Central Receiving staff will receive all small parcels, express letters, and freight deliveries for the scheduled day, with a reminder that campus deliveries will not be available. All University personnel are welcome to come by Central Receiving and Mail Services (REC Rm.104) to pick up packages and mail and leave outgoing mail. To allow time for processing, please plan to come by after 10:00 AM on Wednesday, December 28<sup>th</sup>&nbsp;to pick up your mail and packages.</p> <p>In addition, no industrial gases or laboratory alcohol will be delivered during the holidays. Orders for industrial gases or laboratory alcohol received after 5:00 PM on Monday, December 19<sup>th</sup>&nbsp;will not be processed until after the holidays. The surplus property area will be closed and no surplus pickups will be scheduled. &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;</p> <p>All Bulk (Standard) Mailings must be submitted to Mail Services, by 2:00 PM, on December 16th, 2022.</p> <p>We will return to normal business operations on Tuesday, January 3rd, 2023.</p> <p>If you have any questions or concerns for Central Receiving please call x6315 or email&nbsp;<a href="mailto:crb@uah.edu"><strong>crb@uah.edu</strong></a>&nbsp; or for Mail Services please call x6116 or email <a href="mailto:mailservices@uah.edu">mailservices@uah.edu</a></p> <p>During UAH’s Christmas and New Year holiday break (December 23rd, 2022 through January 3rd, 2023) the Central Receiving Building (REC) and Mail Services, will be open for your convenience on Wednesday, December 28<sup>th</sup> from 8:00 AM to 12:00 NOON.</p> <p>Off-campus, incoming mail will be received and processed; however, no packages or mail will be delivered or collected on campus. Central Receiving staff will receive all small parcels, express letters, and freight deliveries for the scheduled day, with a reminder that campus deliveries will not be available. All University personnel are welcome to come by Central Receiving and Mail Services (REC Rm.104) to pick up packages and mail and leave outgoing mail. To allow time for processing, please plan to come by after 10:00 AM on Wednesday, December 28<sup>th</sup>&nbsp;to pick up your mail and packages.</p> <p>In addition, no industrial gases or laboratory alcohol will be delivered during the holidays. Orders for industrial gases or laboratory alcohol received after 5:00 PM on Monday, December 19<sup>th</sup>&nbsp;will not be processed until after the holidays. The surplus property area will be closed and no surplus pickups will be scheduled. &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;</p> <p>All Bulk (Standard) Mailings must be submitted to Mail Services, by 2:00 PM, on December 16th, 2022.</p> <p>We will return to normal business operations on Tuesday, January 3rd, 2023.</p> <p>If you have any questions or concerns for Central Receiving please call x6315 or email&nbsp;<a href="mailto:crb@uah.edu"><strong>crb@uah.edu</strong></a>&nbsp; or for Mail Services please call x6116 or email <a href="mailto:mailservices@uah.edu">mailservices@uah.edu</a></p> Asset Management and Uniform Guidance, Subpart D, Section §200.31 8 2022-10-21T16:43:19-05:00 2022-10-21T16:43:19-05:00 /business-services/news/17430-asset-management-and-uniform-guidance-subpart-d-section-200-31-8 Office of Sponsored Programs <p>The procurement standards included in <a href="/images/administrative/headlines/MEMORANDUM_Asset_Mgmt_Uniform_Guidance_10.22.2022.pdf" target="_blank">Subpart D, Section 200.317-200.327</a>, of the Uniform Guidance apply to the procurement of goods and services directly charged to a federal award. The standards strongly emphasize procurement methodology to achieve the goals of increased accountability and competition.</p> <p>In reviewing the general procurement standards (§200.318 and §200.319), here are some key items that must be followed:</p> <ul> <li>Necessary purchases -A nonfederal entity must avoid unnecessary or duplicative purchases. To this end, an entity should consider the most efficient and effective approach to purchases, e.g., bulk purchasing, lease versus purchase, agreements for the use of common or shared goods and services, use of federal excess and surplus property as opposed to purchasing new equipment, etc.</li> </ul> <ul> <li>Records - A nonfederal entity must maintain documentation to support the procurement history, i.e., the rationalization for the method used, contractor selection or rejection , basis for the contract price, etc.</li> </ul> <p>To ensure compliance with Uniform Guidance 2 CFR 200, noted above, this Memorandum serves as a reminder for the UAH Research community to ensure that your department participates in the university inventory events by working on your surveys and providing the information requested by Asset Management.</p> <p>It is essential to comply with this requirement because if we fail to locate the equipment, we may lose the ability as a university to receive federally sponsored research dollars. So again, your assistance with the equipment survey is vital and needed.</p> <p>In addition, when you are contacted or entering information concerning the percentage of usage, it is incumbent on you, to be honest by providing the true and correct percentage of use. Your cooperation in these matters is greatly appreciated.</p> <p>The procurement standards included in <a href="/images/administrative/headlines/MEMORANDUM_Asset_Mgmt_Uniform_Guidance_10.22.2022.pdf" target="_blank">Subpart D, Section 200.317-200.327</a>, of the Uniform Guidance apply to the procurement of goods and services directly charged to a federal award. The standards strongly emphasize procurement methodology to achieve the goals of increased accountability and competition.</p> <p>In reviewing the general procurement standards (§200.318 and §200.319), here are some key items that must be followed:</p> <ul> <li>Necessary purchases -A nonfederal entity must avoid unnecessary or duplicative purchases. To this end, an entity should consider the most efficient and effective approach to purchases, e.g., bulk purchasing, lease versus purchase, agreements for the use of common or shared goods and services, use of federal excess and surplus property as opposed to purchasing new equipment, etc.</li> </ul> <ul> <li>Records - A nonfederal entity must maintain documentation to support the procurement history, i.e., the rationalization for the method used, contractor selection or rejection , basis for the contract price, etc.</li> </ul> <p>To ensure compliance with Uniform Guidance 2 CFR 200, noted above, this Memorandum serves as a reminder for the UAH Research community to ensure that your department participates in the university inventory events by working on your surveys and providing the information requested by Asset Management.</p> <p>It is essential to comply with this requirement because if we fail to locate the equipment, we may lose the ability as a university to receive federally sponsored research dollars. So again, your assistance with the equipment survey is vital and needed.</p> <p>In addition, when you are contacted or entering information concerning the percentage of usage, it is incumbent on you, to be honest by providing the true and correct percentage of use. Your cooperation in these matters is greatly appreciated.</p> Correction to the Year-End Closing of the 2021-2022 Fiscal Year Memorandum and the 2021-2022 Year-End Closing Schedule 2022-08-19T08:54:12-05:00 2022-08-19T08:54:12-05:00 /business-services/news/17290-correction-to-the-year-end-closing-of-the-2021-2022-fiscal-year-memorandum-and-the-2021-2022-year-end-closing-schedule Business Services <p><strong>Correction to the Year-End Closing of the 2021-2022 Fiscal Year Memorandum and the 2021-2022 Year-End Closing Schedule which were distributed on July 14th to UAH faculty and staff:</strong><br /><br /></p> <p>The correct ‘No Later Than’ date for submitting <strong>miscellaneous and travel vouchers</strong> for expenses incurred through September 30th, 2022 is <strong>4:45 pm October 04th, 2022.</strong> In the Memorandum the following sections now should read:</p> <p><br />5. MISCELLANEOUS VOUCHERS: All expenses incurred through September 30th that are applicable to the<br />fiscal year 2022 must be charged to your 2022 budget. 2022 expenditures should be sent to Business<br />Services as soon as possible after the expense is incurred. Vouchers must be submitted no later than<br /><strong>4:45 pm, October 04, 2022.</strong><br />6. TRAVEL VOUCHERS: Expenses for trips taken through September 30 are to be charged to your 2022<br />budget and submitted to Business Services as soon as possible after the completion of the trip, no<br />later than <strong>4:45 pm, October 04, 2022.</strong><br /><br /></p> <p>Please mark it on your calendars. We are sorry for any inconvenience this may have caused.</p> <p><strong>Correction to the Year-End Closing of the 2021-2022 Fiscal Year Memorandum and the 2021-2022 Year-End Closing Schedule which were distributed on July 14th to UAH faculty and staff:</strong><br /><br /></p> <p>The correct ‘No Later Than’ date for submitting <strong>miscellaneous and travel vouchers</strong> for expenses incurred through September 30th, 2022 is <strong>4:45 pm October 04th, 2022.</strong> In the Memorandum the following sections now should read:</p> <p><br />5. MISCELLANEOUS VOUCHERS: All expenses incurred through September 30th that are applicable to the<br />fiscal year 2022 must be charged to your 2022 budget. 2022 expenditures should be sent to Business<br />Services as soon as possible after the expense is incurred. Vouchers must be submitted no later than<br /><strong>4:45 pm, October 04, 2022.</strong><br />6. TRAVEL VOUCHERS: Expenses for trips taken through September 30 are to be charged to your 2022<br />budget and submitted to Business Services as soon as possible after the completion of the trip, no<br />later than <strong>4:45 pm, October 04, 2022.</strong><br /><br /></p> <p>Please mark it on your calendars. We are sorry for any inconvenience this may have caused.</p> Year-End Closing of the 2021-2022 Fiscal Year 2022-07-15T09:48:32-05:00 2022-07-15T09:48:32-05:00 /business-services/news/17198-year-end-closing-of-the-2021-2022-fiscal-year Business Services <p>In order for us to meet the 2021-2022 closing schedule, it is necessary to establish due dates for certain essential information.</p> <p>The following general year-end provisions will apply to purchase orders and procurement cards (p&shy; cards) against University budgets at the end of the 2021-2022 fiscal year:&nbsp;</p> <ol> <li>Procurement Card reconciliation is approximately one month behind, so all charges posted in Intersect by <strong>September 30th </strong>will expend funds in this fiscal year against your 2021-2022 budget. Reconcilers are to submit their September Reconciliation Packets by October 5<sup>th</sup>. All charges posted October 1, 2022, or later will expend funds from your 2022-2023 budget.</li> </ol><ol start="2"> <li>In order for purchases to be expended in this fiscal year against your 2021-2022 budget, a Purchase Order must be issued, materials and/or services received, and the check for a payment processed no later than <strong>September 19, 2022.</strong></li> </ol><ol start="3"> <li>Change Order Requisitions to be issued against 2021-2022 Purchase Orders must be received and processed by Procurement Services no later than <strong>September 16th </strong>to be reflected in the accounting system for the 2021-2022 fiscal year.</li> </ol><ol start="4"> <li>Invoices and receipt of goods documentation (Memorandum Receiving Report or shipping receipt) must be received by Accounts Payable no later than <strong>Wednesday, September 21, 2022, </strong>in order to be charged against the 2021-2022 budget.</li> </ol><ol start="5"> <li>MISCELLANEOUS VOUCHERS: All expenses incurred through September 30<sup>th</sup> that are applicable to the fiscal year 2022 must be charged to your 2022 budget. 2022 expenditures should be sent to Business Services as soon as possible after the expense is incurred. Vouchers must be submitted no later than <strong>4:45 pm, September 30, 2022.</strong></li> </ol><ol start="6"> <li>TRAVEL VOUCHERS: Expenses for trips taken through September 30 are to be charged to your 2022 budget and submitted to Business Services as soon as possible after the completion of the trip, no later than <strong>4:45 pm, September 30, 2022.</strong></li> </ol><ol start="7"> <li>Departments should ensure that old outstanding encumbrances are</li> </ol><ol start="8"> <li><strong>Issue Checks prior to September 23, 2022, are </strong><strong>to </strong><strong>be dated September</strong></li> </ol><ol start="9"> <li>Beginning on <strong>September 26, 2022, </strong>requisitions must have a <strong><span style="text-decoration: underline;">transaction date of October 1,</span></strong></li> </ol> <ul> <li>If the Requisition has not been approved and the transaction date was not changed to October 1, 2022, the requisition will need to be denied by an authorized approver.</li> </ul> <ul> <li>Then contact Procurement Services to have the transaction date on the requisition changed.</li> </ul> <ol start="10"> <li>During the period <strong>September 26-30, 2022, </strong>if the requisition has been approved, but the transaction date was not changed to October 1, 2022, contact Procurement Services to have the requisition deleted. A new requisition with a transaction date of October 1, 2022, will be needed in order to make your purchase.</li> </ol><ol start="11"> <li>All requisitions, including those against contract and grant accounts, must be approved by <strong>September 23, 2022 </strong>(if it requires quotes/bids, then it must be submitted and approved by September 2), so that they can be converted into purchase orders by September 23, 2022, by Procurement Services.</li> </ol> <ul> <li>Requisitions not approved by <strong>September 26, 2022, </strong>must be denied by an authorized approver.</li> </ul> <ul> <li>The end-user is to be notified by the individual who denied their requisition.</li> </ul> <ul> <li>Then Procurement Services should be notified to change the transaction date to October 1, 2022.</li> </ul> <ol start="12"> <li>Purchase Orders from FY 2022 will not be carried forward to FY 2023 until October 6, From October 1 - 6, no change orders from FY 2022 will be processed by Procurement Services, and no A/P checks will be issued against FY 2022 budgets. This restriction is due to standard year-end closing procedures while FY 2022 expenses are being finalized.</li> </ol><ol start="13"> <li>Only Purchase Orders that have not been invoiced and paid will be brought forward into the new fiscal If a partial payment has been issued prior to September 26, 2022, only the remaining balance will be carried forward as an encumbrance obligation. Your available funds in your 2022- 2023 budget will be reduced by the outstanding amount of prior year Purchase Orders.</li> </ol><ol start="14"> <li>All Barnes &amp; Noble purchases made through department requisitions must occur by 5:00 pm on Friday, September 23, 2022, to ensure they are posted to your FY 2022 All purchases made <strong>after</strong> this time will be posted to your 2022-2023 budget.</li> </ol> <p>The attached year-end closing schedule has been prepared for your guidance in meeting the established due dates. Any data adjustments to be included in the FY 2021-2022 financial period must be submitted to the Accounting Office by <strong>noon on <span style="text-decoration: underline;">October 7, 2022.</span></strong><strong>&nbsp;</strong></p> <p>If you have questions or need further information, please contact Robert Leonard (824-2233), Tanya Smith (824-2247), Chih Loo (824-2243), Valarie King (824-2231), or Terence Haley (824-6674).</p> <p>&nbsp;</p> <p><strong>2021-2022 YEAR-END CLOSING SCHEDULE</strong></p> <table class="table"> <tbody> <tr> <td>September 21</td> <td>Accounts Payable must receive invoices and documentation of receipt of goods</td> </tr> <tr> <td> <p>September 29 - October 3</p> </td> <td>Retros will be processed for all pay periods prior to the September 7th to September 20th pay period- final date for state orgs.</td> </tr> <tr> <td>September 22</td> <td><span style="text-decoration: underline;">Labor and leave forms due by 12 p.m. to Payroll Services (ELabor, Biweekly Labor Report <span style="text-decoration: underline;">and WTE)</span></span></td> </tr> <tr> <td>September 26</td> <td> <p>Retros over 28 days from the check date must be submitted no later than 5:00 pm, September 26. Retros less than 28 days must be submitted by noon September 28.</p> </td> </tr> <tr> <td>September 28</td> <td> <p>Preliminary Year-End Budget Statements (ZBDSTMT) will be run.</p> <p>Budget statements should be thoroughly reviewed for accuracy by department personnel.</p> <p>Monthly Reports from OIT will be run.</p> <p>FISAP draft must be received by Robert Leonard from the Office of Accounting &amp; Financial Reporting&nbsp;</p> </td> </tr> <tr> <td>September 28-30</td> <td>Payroll for the pay period ending September 20<sup>th</sup> will be processed and fed to Banner Finance</td> </tr> <tr> <td>October 3</td> <td> <p>Postage, telephone distribution, computer, maintenance agreements, inventories, Xerox, cylinder, bookstore, temporary employment charges, machine shop, and all other internal transfers are to be recorded. Departments must send to accounting by noon on October 1st. <strong><span style="text-decoration: underline;">All feeds must be submitted to OIT by noon on October 3rd</span></strong><strong>.</strong></p> <p>Listing of non-cash gifts and/or donated services from Development must be received by Accounting. All UAH Gifts should be added to the Cash Receipts Journal and Accounting notified.</p> <p>Listing of disposed Library books must be received by Accounting from the Library.</p> <p><strong>PCard charges for September (all charges posted by September 30<sup>th</sup></strong><strong>) </strong><strong>will be fed.&nbsp;</strong>Charges posted after September 30th will be applied to your FY 2022 budget.</p> </td> </tr> <tr> <td>October 5</td> <td> <p>Labor statements will be available</p> </td> </tr> <tr> <td>October 5</td> <td> <p><strong>PCard Reconciliation Packets for September are due.</strong></p> <p>Monthly Auto JV's will be run.</p> </td> </tr> <tr> <td>October 7</td> <td> <p><strong><span style="text-decoration: underline;">All data adjustments for FY 2022 must be submitted to Accounting by noon</span></strong></p> <p><strong>Miscellaneous Vouchers for expenses incurred through September 30 must be submitted by 4:45 pm. </strong></p> <p><strong>Travel Vouchers for trips taken through September 30 must be submitted by 4:45 pm.</strong></p> </td> </tr> <tr> <td>October 11</td> <td> <p>General Ledger Balance Forward Process will run, which will open the accrual period. Period 12 will be closed.</p> <p>Encumbrance Roll Process will run (open purchase orders only; no requisitions will be carried forward). OIT assistance will be needed to correct any errors.</p> </td> </tr> <tr> <td>October 12</td> <td> <p>Actual indirect cost-income allocation from the Office of the VP for Research due to Accounting by the close of business.</p> <p>All general ledger accounts checked and reconciled</p> </td> </tr> <tr> <td>October 17</td> <td>Final adjusting journal entries to be entered into the system&nbsp;</td> </tr> <tr> <td>October 18</td> <td> <p>Run GASB reports</p> <p>Contracts &amp; Grants Accounting personnel are to process billing for the month-end September 2022.</p> </td> </tr> <tr> <td>October 24</td> <td>Assemble financial data</td> </tr> <tr> <td>October 25</td> <td>Set up original encumbrances</td> </tr> <tr> <td>October 26</td> <td>Budget Carry Forward Process will run at night. OIT assistance will be needed to correct any errors.</td> </tr> <tr> <td>October 28&nbsp;&nbsp;&nbsp;</td> <td>Final Year-End Budget Statements will be run.</td> </tr> </tbody> </table> <p>In order for us to meet the 2021-2022 closing schedule, it is necessary to establish due dates for certain essential information.</p> <p>The following general year-end provisions will apply to purchase orders and procurement cards (p&shy; cards) against University budgets at the end of the 2021-2022 fiscal year:&nbsp;</p> <ol> <li>Procurement Card reconciliation is approximately one month behind, so all charges posted in Intersect by <strong>September 30th </strong>will expend funds in this fiscal year against your 2021-2022 budget. Reconcilers are to submit their September Reconciliation Packets by October 5<sup>th</sup>. All charges posted October 1, 2022, or later will expend funds from your 2022-2023 budget.</li> </ol><ol start="2"> <li>In order for purchases to be expended in this fiscal year against your 2021-2022 budget, a Purchase Order must be issued, materials and/or services received, and the check for a payment processed no later than <strong>September 19, 2022.</strong></li> </ol><ol start="3"> <li>Change Order Requisitions to be issued against 2021-2022 Purchase Orders must be received and processed by Procurement Services no later than <strong>September 16th </strong>to be reflected in the accounting system for the 2021-2022 fiscal year.</li> </ol><ol start="4"> <li>Invoices and receipt of goods documentation (Memorandum Receiving Report or shipping receipt) must be received by Accounts Payable no later than <strong>Wednesday, September 21, 2022, </strong>in order to be charged against the 2021-2022 budget.</li> </ol><ol start="5"> <li>MISCELLANEOUS VOUCHERS: All expenses incurred through September 30<sup>th</sup> that are applicable to the fiscal year 2022 must be charged to your 2022 budget. 2022 expenditures should be sent to Business Services as soon as possible after the expense is incurred. Vouchers must be submitted no later than <strong>4:45 pm, September 30, 2022.</strong></li> </ol><ol start="6"> <li>TRAVEL VOUCHERS: Expenses for trips taken through September 30 are to be charged to your 2022 budget and submitted to Business Services as soon as possible after the completion of the trip, no later than <strong>4:45 pm, September 30, 2022.</strong></li> </ol><ol start="7"> <li>Departments should ensure that old outstanding encumbrances are</li> </ol><ol start="8"> <li><strong>Issue Checks prior to September 23, 2022, are </strong><strong>to </strong><strong>be dated September</strong></li> </ol><ol start="9"> <li>Beginning on <strong>September 26, 2022, </strong>requisitions must have a <strong><span style="text-decoration: underline;">transaction date of October 1,</span></strong></li> </ol> <ul> <li>If the Requisition has not been approved and the transaction date was not changed to October 1, 2022, the requisition will need to be denied by an authorized approver.</li> </ul> <ul> <li>Then contact Procurement Services to have the transaction date on the requisition changed.</li> </ul> <ol start="10"> <li>During the period <strong>September 26-30, 2022, </strong>if the requisition has been approved, but the transaction date was not changed to October 1, 2022, contact Procurement Services to have the requisition deleted. A new requisition with a transaction date of October 1, 2022, will be needed in order to make your purchase.</li> </ol><ol start="11"> <li>All requisitions, including those against contract and grant accounts, must be approved by <strong>September 23, 2022 </strong>(if it requires quotes/bids, then it must be submitted and approved by September 2), so that they can be converted into purchase orders by September 23, 2022, by Procurement Services.</li> </ol> <ul> <li>Requisitions not approved by <strong>September 26, 2022, </strong>must be denied by an authorized approver.</li> </ul> <ul> <li>The end-user is to be notified by the individual who denied their requisition.</li> </ul> <ul> <li>Then Procurement Services should be notified to change the transaction date to October 1, 2022.</li> </ul> <ol start="12"> <li>Purchase Orders from FY 2022 will not be carried forward to FY 2023 until October 6, From October 1 - 6, no change orders from FY 2022 will be processed by Procurement Services, and no A/P checks will be issued against FY 2022 budgets. This restriction is due to standard year-end closing procedures while FY 2022 expenses are being finalized.</li> </ol><ol start="13"> <li>Only Purchase Orders that have not been invoiced and paid will be brought forward into the new fiscal If a partial payment has been issued prior to September 26, 2022, only the remaining balance will be carried forward as an encumbrance obligation. Your available funds in your 2022- 2023 budget will be reduced by the outstanding amount of prior year Purchase Orders.</li> </ol><ol start="14"> <li>All Barnes &amp; Noble purchases made through department requisitions must occur by 5:00 pm on Friday, September 23, 2022, to ensure they are posted to your FY 2022 All purchases made <strong>after</strong> this time will be posted to your 2022-2023 budget.</li> </ol> <p>The attached year-end closing schedule has been prepared for your guidance in meeting the established due dates. Any data adjustments to be included in the FY 2021-2022 financial period must be submitted to the Accounting Office by <strong>noon on <span style="text-decoration: underline;">October 7, 2022.</span></strong><strong>&nbsp;</strong></p> <p>If you have questions or need further information, please contact Robert Leonard (824-2233), Tanya Smith (824-2247), Chih Loo (824-2243), Valarie King (824-2231), or Terence Haley (824-6674).</p> <p>&nbsp;</p> <p><strong>2021-2022 YEAR-END CLOSING SCHEDULE</strong></p> <table class="table"> <tbody> <tr> <td>September 21</td> <td>Accounts Payable must receive invoices and documentation of receipt of goods</td> </tr> <tr> <td> <p>September 29 - October 3</p> </td> <td>Retros will be processed for all pay periods prior to the September 7th to September 20th pay period- final date for state orgs.</td> </tr> <tr> <td>September 22</td> <td><span style="text-decoration: underline;">Labor and leave forms due by 12 p.m. to Payroll Services (ELabor, Biweekly Labor Report <span style="text-decoration: underline;">and WTE)</span></span></td> </tr> <tr> <td>September 26</td> <td> <p>Retros over 28 days from the check date must be submitted no later than 5:00 pm, September 26. Retros less than 28 days must be submitted by noon September 28.</p> </td> </tr> <tr> <td>September 28</td> <td> <p>Preliminary Year-End Budget Statements (ZBDSTMT) will be run.</p> <p>Budget statements should be thoroughly reviewed for accuracy by department personnel.</p> <p>Monthly Reports from OIT will be run.</p> <p>FISAP draft must be received by Robert Leonard from the Office of Accounting &amp; Financial Reporting&nbsp;</p> </td> </tr> <tr> <td>September 28-30</td> <td>Payroll for the pay period ending September 20<sup>th</sup> will be processed and fed to Banner Finance</td> </tr> <tr> <td>October 3</td> <td> <p>Postage, telephone distribution, computer, maintenance agreements, inventories, Xerox, cylinder, bookstore, temporary employment charges, machine shop, and all other internal transfers are to be recorded. Departments must send to accounting by noon on October 1st. <strong><span style="text-decoration: underline;">All feeds must be submitted to OIT by noon on October 3rd</span></strong><strong>.</strong></p> <p>Listing of non-cash gifts and/or donated services from Development must be received by Accounting. All UAH Gifts should be added to the Cash Receipts Journal and Accounting notified.</p> <p>Listing of disposed Library books must be received by Accounting from the Library.</p> <p><strong>PCard charges for September (all charges posted by September 30<sup>th</sup></strong><strong>) </strong><strong>will be fed.&nbsp;</strong>Charges posted after September 30th will be applied to your FY 2022 budget.</p> </td> </tr> <tr> <td>October 5</td> <td> <p>Labor statements will be available</p> </td> </tr> <tr> <td>October 5</td> <td> <p><strong>PCard Reconciliation Packets for September are due.</strong></p> <p>Monthly Auto JV's will be run.</p> </td> </tr> <tr> <td>October 7</td> <td> <p><strong><span style="text-decoration: underline;">All data adjustments for FY 2022 must be submitted to Accounting by noon</span></strong></p> <p><strong>Miscellaneous Vouchers for expenses incurred through September 30 must be submitted by 4:45 pm. </strong></p> <p><strong>Travel Vouchers for trips taken through September 30 must be submitted by 4:45 pm.</strong></p> </td> </tr> <tr> <td>October 11</td> <td> <p>General Ledger Balance Forward Process will run, which will open the accrual period. Period 12 will be closed.</p> <p>Encumbrance Roll Process will run (open purchase orders only; no requisitions will be carried forward). OIT assistance will be needed to correct any errors.</p> </td> </tr> <tr> <td>October 12</td> <td> <p>Actual indirect cost-income allocation from the Office of the VP for Research due to Accounting by the close of business.</p> <p>All general ledger accounts checked and reconciled</p> </td> </tr> <tr> <td>October 17</td> <td>Final adjusting journal entries to be entered into the system&nbsp;</td> </tr> <tr> <td>October 18</td> <td> <p>Run GASB reports</p> <p>Contracts &amp; Grants Accounting personnel are to process billing for the month-end September 2022.</p> </td> </tr> <tr> <td>October 24</td> <td>Assemble financial data</td> </tr> <tr> <td>October 25</td> <td>Set up original encumbrances</td> </tr> <tr> <td>October 26</td> <td>Budget Carry Forward Process will run at night. OIT assistance will be needed to correct any errors.</td> </tr> <tr> <td>October 28&nbsp;&nbsp;&nbsp;</td> <td>Final Year-End Budget Statements will be run.</td> </tr> </tbody> </table> Central Receiving - Mail Services Holiday Announcement 2021-12-07T08:08:25-06:00 2021-12-07T08:08:25-06:00 /business-services/news/16757-central-receiving-mail-services-holiday-announcement Central Receiving <p><strong>Central Receiving and Mail Services Holiday Schedule:<br /> </strong></p> <p><strong>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </strong>During UAH’s Christmas and New Year holiday break (December 24th, 2021 through January 3rd, 2022) the Central Receiving Building (REC), including Mail Services, will be open for your convenience from 8:00 AM to 12:00 NOON on Wednesday, December 29<sup>th</sup>.&nbsp;</p> <p>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Off-campus, incoming mail will be received and processed; however, no packages or mail will be delivered or collected on campus. Central Receiving staff will receive all small parcel, express letter and freight deliveries for the scheduled day, with a reminder that campus deliveries will not be available. All University personnel are welcome to come by Central Receiving and pick up packages and mail and leave out-going mail (which will be taken to the Post Office the next working day). To allow time for processing, please plan to come by after 10:00 AM on December 29<sup>th</sup> to pick up your mail and packages.</p> <p>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; In addition, no industrial gases or laboratory alcohol will be delivered during the holidays. Orders for industrial gases or laboratory alcohol received after 5:00 PM on Monday, December 20<sup>th</sup> will not be processed until after the holidays. The surplus property area will be closed and no surplus pickups will be scheduled.</p> <p>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; We will return to normal business operations on Tuesday, January 4th, 2022.</p> <p>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; If you have any questions or concerns, please call x6315 or email <a href="mailto:crb@uah.edu">crb@uah.edu</a> for Central Receiving or call x6116 for Mail Services.</p> <p><strong>Bulk Shipping Holiday Deadline:<br /> </strong></p> <p>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; All Bulk Mailings must be submitted to Mail Services, by 2:00 PM, on December 17th, 2021.</p> <p><strong>Central Receiving and Mail Services Holiday Schedule:<br /> </strong></p> <p><strong>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </strong>During UAH’s Christmas and New Year holiday break (December 24th, 2021 through January 3rd, 2022) the Central Receiving Building (REC), including Mail Services, will be open for your convenience from 8:00 AM to 12:00 NOON on Wednesday, December 29<sup>th</sup>.&nbsp;</p> <p>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Off-campus, incoming mail will be received and processed; however, no packages or mail will be delivered or collected on campus. Central Receiving staff will receive all small parcel, express letter and freight deliveries for the scheduled day, with a reminder that campus deliveries will not be available. All University personnel are welcome to come by Central Receiving and pick up packages and mail and leave out-going mail (which will be taken to the Post Office the next working day). To allow time for processing, please plan to come by after 10:00 AM on December 29<sup>th</sup> to pick up your mail and packages.</p> <p>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; In addition, no industrial gases or laboratory alcohol will be delivered during the holidays. Orders for industrial gases or laboratory alcohol received after 5:00 PM on Monday, December 20<sup>th</sup> will not be processed until after the holidays. The surplus property area will be closed and no surplus pickups will be scheduled.</p> <p>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; We will return to normal business operations on Tuesday, January 4th, 2022.</p> <p>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; If you have any questions or concerns, please call x6315 or email <a href="mailto:crb@uah.edu">crb@uah.edu</a> for Central Receiving or call x6116 for Mail Services.</p> <p><strong>Bulk Shipping Holiday Deadline:<br /> </strong></p> <p>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; All Bulk Mailings must be submitted to Mail Services, by 2:00 PM, on December 17th, 2021.</p> Year-End Closing of the 2020-2021 Fiscal Year 2021-07-28T14:04:25-05:00 2021-07-28T14:04:25-05:00 /business-services/news/16469-year-end-closing-of-the-2020-2021-fiscal-year Business Services <p>In order for us to meet the 2020-2021 closing schedule it is necessary to establish due dates for certain essential information.&nbsp;</p> <p>The following general year-end provisions will apply to purchase orders and procurement cards (p-cards) against University budgets at the end of the 2020-2021 fiscal year:</p> <ol> <li>Procurement Card reconciliation is approximately one month behind, so all charges posted in Intersect by <strong>September 30th </strong>will expend funds in this fiscal year against your 2020-2021 budget. Reconcilers are to submit their September Reconciliation Packets by October 5<sup>th</sup>. All charges posted October 1, 2021 or later will expend funds from your 2021-2022 budget.</li> </ol><ol start="2"> <li>In order for purchases to be expended in this fiscal year against your 2020-2021 budget, a Purchase Order must be issued, materials and/or services received, and the check for payment processed no later than <strong>September 18, 2021.</strong></li> </ol><ol start="3"> <li>Change Order Requisitions to be issued against 2020-2021 Purchase Orders must be received and processed by Procurement Services no later than <strong>September 15th<sup> </sup></strong>to be reflected in the accounting system for the 2020-2021 fiscal year.</li> </ol><ol start="4"> <li>Invoices and receipt of goods documentation (Memorandum Receiving Report or shipping receipt) must be received by Accounts Payable no later than <strong>Wednesday, September 15, 2021</strong> in order to be charged against the 2020-2021 budget.</li> </ol><ol start="5"> <li>MISCELLANEOUS VOUCHERS: All expenses incurred through September 30<sup>th</sup> that are applicable to fiscal year 2021 must be charged to your 2021 budget. 2021 expenditures should be sent to Business Services as soon as possible after the expense is incurred. Vouchers must be submitted no later than <strong>4:45 pm, October 1, 2021.</strong></li> </ol><ol start="6"> <li>TRAVEL VOUCHERS: Expenses for trips taken through September 30 are to be charged to your 2021 budget and submitted to Business Services as soon as possible after the completion of the trip, no later than <strong>4:45 pm, October 1, 2021.</strong></li> </ol><ol start="7"> <li>Departments should ensure that old outstanding encumbrances are closed.</li> </ol><ol start="8"> <li><strong>Issue Checks prior to September 25, 2021</strong> <strong>are to be dated September 2021.</strong></li> </ol><ol start="9"> <li>Beginning on <strong>September</strong> <strong>22, 2021</strong>, requisitions must have a <strong>transaction date of October 1, 2021</strong>.</li> </ol> <ul> <li>If the Requisition has not been approved and the transaction date was not changed to October 1, 2021, the requisition will need to be denied by an authorized approver.</li> </ul> <ul> <li>Then contact Procurement Services to have the transaction date on the requisition changed.</li> </ul> <ol start="10"> <li>During the period <strong>September 22-30, 2021,</strong> if the requisition has been approved, but the transaction date was not changed to October 1, 2021, contact Procurement Services to have the requisition deleted. A new requisition with a transaction date of October 1, 2021 will be needed in order to make your purchase.</li> </ol><ol start="11"> <li>All requisitions, including those against contract and grant accounts, must be approved by September 22, 2021 (if it requires quotes/bids, then it must be submitted and approved by September 8), so that they can be converted into purchase orders by September 22, 2021 by Procurement Services.</li> </ol> <ul> <li>Requisitions not approved by September 22, 2021 must be denied by an authorized approver.</li> </ul> <ul> <li>The end user will be notified by the individual who denied their requisition.</li> </ul> <ul> <li>Then Procurement Services should be notified to change the transaction date to October 1, 2021.</li> </ul> <ol start="12"> <li>Purchase Orders from FY 2021 will not be carried forward to FY 2022 until October 6, 2021. From October 1 – 6, no change orders from FY 2021 will be processed by Procurement Services and no A/P checks will be issued against FY 2021 budgets. This restriction is due to standard year-end closing procedures while FY 2021 expenses are being finalized.</li> </ol><ol start="13"> <li>Only Purchase Orders that have not been invoiced and paid will be brought forward into the new fiscal year. If a partial payment has been issued prior to September 24, 2021, only the remaining balance will be carried forward as an encumbrance obligation. Your available funds in your 2021-2022 budget will be reduced by the outstanding amount of prior year Purchase Orders.</li> </ol><ol start="14"> <li>All Barnes &amp; Noble purchases made through department requisitions must occur by 5:00 pm on&nbsp; Friday, September 24, 2021 to ensure they are posted to your FY21 budget. All purchases made after this time will be posted to your 2021-2022 budget.</li> </ol> <p>The attached year-end closing schedule has been prepared for your guidance in meeting the established due dates. Any data adjustments to be included in the FY 2020-2021 financial period must be submitted to the Accounting Office by <strong>noon on October 4, 2021.</strong></p> <p><em>As the fiscal year end draws to a close, check your budgets to ensure the needed funds are available for expenditures.&nbsp; If budget changes are needed to make funds available, please contact Mark Massey (<a href="mailto:mdm0023@uah.edu">mdm0023@uah.edu</a>) or Tammy Haymon (<a href="mailto:tammy.haymon@uah.edu">tammy.haymon@uah.edu</a>).</em></p> <p>If you have questions or need further information, please contact Robert Leonard (824-2233), Brad Cooper (824-5844), Melanie Newby (824-2248), Chih Loo (824-2243), Valarie King (824-2231), or Terence Haley (824-6674).</p> <p>&nbsp;</p> <h5><strong>2020-2021 YEAR-END CLOSING SCHEDULE</strong></h5> <table class="table" data-mce-width="1200" data-mce-height="419" style="width: 1200px; height: 419px;"> <tbody> <tr> <td>September 9&nbsp;</td> <td> <p>Labor and leave forms due by 12 p.m. to Payroll Services (ELabor, Biweekly Labor Report&nbsp;and WTE)</p> </td> </tr> <tr> <td>September 13</td> <td> <p>Retros over 28 days from the check date must be submitted no later than 5:00 pm, September 13. Retros less than 28 days must be submitted by noon September 15.</p> </td> </tr> <tr> <td>September 15-20&nbsp;</td> <td> <p>Payroll for the pay period ending September 7<sup>th</sup> will be processed and fed to Banner Finance&nbsp;&nbsp;</p> </td> </tr> <tr> <td>September 16-20</td> <td> <p>Retros will be processed for all pay periods prior to the August 25<sup>th</sup> to September 7<sup>th</sup> pay period– final date for state orgs.</p> </td> </tr> <tr> <td>September 17</td> <td> <p>Accounts Payable must receive invoices and documentation of receipt of goods&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;</p> </td> </tr> <tr> <td>September 20&nbsp; &nbsp;</td> <td> <p>Labor statements will be available</p> </td> </tr> <tr> <td>September 28&nbsp; &nbsp;</td> <td> <p>FISAP draft must be received by Robert Leonard from the Office of Financial Aid</p> </td> </tr> <tr> <td>October 1</td> <td> <p>Postage, telephone distribution, computer, maintenance agreements, inventories, Xerox, cylinder, bookstore, temporary employment charges, machine shop, and all other internal transfers are to be recorded. Departments must send to accounting by noon on October 1st. <span style="text-decoration: underline;"><strong>All feeds must be submitted to OIT by noon on October 1st</strong>.</span></p> <p>Listing of non-cash gifts and/or donated services from Development must be received by Accounting. All UAH Gifts should be added to the Cash Receipts Journal and Accounting notified.</p> <p>Listing of disposed Library books must be received by Accounting from the Library.&nbsp;</p> <p><strong>PCard charges for September (all charges posted by September 30<sup>th</sup>) will be fed.&nbsp;</strong>Charges posted after September 30<sup>th</sup> will be applied to your FY22 budget.</p> </td> </tr> <tr> <td>October 5&nbsp; &nbsp; &nbsp; &nbsp;</td> <td> <p><span style="text-decoration: underline;"><strong>All data adjustments for FY21 must be submitted to Accounting by noon</strong>&nbsp;</span></p> <p><strong>Miscellaneous Vouchers for expenses incurred through September 30 must be submitted by 4:45pm.</strong><strong>&nbsp;</strong></p> <p><strong>Travel Vouchers for trips taken through September 30 must be submitted by 4:45 pm.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </strong></p> </td> </tr> <tr> <td>October 6</td> <td> <p><strong>PCard Reconciliation Packets for September are due.</strong></p> <p>Monthly Auto JV’s will be run.</p> </td> </tr> <tr> <td>October 7</td> <td> <p>General Ledger Balance Forward Process will run, which will open the accrual period.</p> <p>Period 12 will be closed.</p> <p>Encumbrance Roll Process will run (open purchase orders only; no requisitions will be carried forward). OIT assistance will be needed to correct any errors.</p> </td> </tr> <tr> <td>October 8</td> <td> <p>Preliminary Year-End Budget Statements (ZBDSTMT) will be run.&nbsp;</p> <p>Budget statements should be thoroughly reviewed for accuracy by department personnel.</p> <p>Monthly Reports from OIT will be run.</p> <p>FISAP draft must be received by Robert Leonard from the Office of Financial</p> </td> </tr> <tr> <td>October 8</td> <td> <p>Actual indirect cost income allocation from the Office of the VP for Research due to Accounting by the close of business.</p> <p>All general ledger accounts checked and reconciled</p> </td> </tr> <tr> <td>October 12</td> <td>Final adjusting journal entries to be entered into system</td> </tr> <tr> <td>October 13</td> <td> <p>Run GASB reports</p> <p>Contracts &amp; Grants Accounting personnel are to process billing for month ending&nbsp;September 2021.</p> </td> </tr> <tr> <td>October 19</td> <td> <p>Assemble financial data</p> </td> </tr> <tr> <td>October 19</td> <td>Set-up original encumbrances</td> </tr> <tr> <td>October 27</td> <td> <p>Budget Carry Forward Process will run at night. OIT assistance will be needed to correct any errors.</p> </td> </tr> <tr> <td>October 29</td> <td> <p>Final Year-End Budget Statements will be run.</p> </td> </tr> </tbody> </table> <p>&nbsp;</p> <p>In order for us to meet the 2020-2021 closing schedule it is necessary to establish due dates for certain essential information.&nbsp;</p> <p>The following general year-end provisions will apply to purchase orders and procurement cards (p-cards) against University budgets at the end of the 2020-2021 fiscal year:</p> <ol> <li>Procurement Card reconciliation is approximately one month behind, so all charges posted in Intersect by <strong>September 30th </strong>will expend funds in this fiscal year against your 2020-2021 budget. Reconcilers are to submit their September Reconciliation Packets by October 5<sup>th</sup>. All charges posted October 1, 2021 or later will expend funds from your 2021-2022 budget.</li> </ol><ol start="2"> <li>In order for purchases to be expended in this fiscal year against your 2020-2021 budget, a Purchase Order must be issued, materials and/or services received, and the check for payment processed no later than <strong>September 18, 2021.</strong></li> </ol><ol start="3"> <li>Change Order Requisitions to be issued against 2020-2021 Purchase Orders must be received and processed by Procurement Services no later than <strong>September 15th<sup> </sup></strong>to be reflected in the accounting system for the 2020-2021 fiscal year.</li> </ol><ol start="4"> <li>Invoices and receipt of goods documentation (Memorandum Receiving Report or shipping receipt) must be received by Accounts Payable no later than <strong>Wednesday, September 15, 2021</strong> in order to be charged against the 2020-2021 budget.</li> </ol><ol start="5"> <li>MISCELLANEOUS VOUCHERS: All expenses incurred through September 30<sup>th</sup> that are applicable to fiscal year 2021 must be charged to your 2021 budget. 2021 expenditures should be sent to Business Services as soon as possible after the expense is incurred. Vouchers must be submitted no later than <strong>4:45 pm, October 1, 2021.</strong></li> </ol><ol start="6"> <li>TRAVEL VOUCHERS: Expenses for trips taken through September 30 are to be charged to your 2021 budget and submitted to Business Services as soon as possible after the completion of the trip, no later than <strong>4:45 pm, October 1, 2021.</strong></li> </ol><ol start="7"> <li>Departments should ensure that old outstanding encumbrances are closed.</li> </ol><ol start="8"> <li><strong>Issue Checks prior to September 25, 2021</strong> <strong>are to be dated September 2021.</strong></li> </ol><ol start="9"> <li>Beginning on <strong>September</strong> <strong>22, 2021</strong>, requisitions must have a <strong>transaction date of October 1, 2021</strong>.</li> </ol> <ul> <li>If the Requisition has not been approved and the transaction date was not changed to October 1, 2021, the requisition will need to be denied by an authorized approver.</li> </ul> <ul> <li>Then contact Procurement Services to have the transaction date on the requisition changed.</li> </ul> <ol start="10"> <li>During the period <strong>September 22-30, 2021,</strong> if the requisition has been approved, but the transaction date was not changed to October 1, 2021, contact Procurement Services to have the requisition deleted. A new requisition with a transaction date of October 1, 2021 will be needed in order to make your purchase.</li> </ol><ol start="11"> <li>All requisitions, including those against contract and grant accounts, must be approved by September 22, 2021 (if it requires quotes/bids, then it must be submitted and approved by September 8), so that they can be converted into purchase orders by September 22, 2021 by Procurement Services.</li> </ol> <ul> <li>Requisitions not approved by September 22, 2021 must be denied by an authorized approver.</li> </ul> <ul> <li>The end user will be notified by the individual who denied their requisition.</li> </ul> <ul> <li>Then Procurement Services should be notified to change the transaction date to October 1, 2021.</li> </ul> <ol start="12"> <li>Purchase Orders from FY 2021 will not be carried forward to FY 2022 until October 6, 2021. From October 1 – 6, no change orders from FY 2021 will be processed by Procurement Services and no A/P checks will be issued against FY 2021 budgets. This restriction is due to standard year-end closing procedures while FY 2021 expenses are being finalized.</li> </ol><ol start="13"> <li>Only Purchase Orders that have not been invoiced and paid will be brought forward into the new fiscal year. If a partial payment has been issued prior to September 24, 2021, only the remaining balance will be carried forward as an encumbrance obligation. Your available funds in your 2021-2022 budget will be reduced by the outstanding amount of prior year Purchase Orders.</li> </ol><ol start="14"> <li>All Barnes &amp; Noble purchases made through department requisitions must occur by 5:00 pm on&nbsp; Friday, September 24, 2021 to ensure they are posted to your FY21 budget. All purchases made after this time will be posted to your 2021-2022 budget.</li> </ol> <p>The attached year-end closing schedule has been prepared for your guidance in meeting the established due dates. Any data adjustments to be included in the FY 2020-2021 financial period must be submitted to the Accounting Office by <strong>noon on October 4, 2021.</strong></p> <p><em>As the fiscal year end draws to a close, check your budgets to ensure the needed funds are available for expenditures.&nbsp; If budget changes are needed to make funds available, please contact Mark Massey (<a href="mailto:mdm0023@uah.edu">mdm0023@uah.edu</a>) or Tammy Haymon (<a href="mailto:tammy.haymon@uah.edu">tammy.haymon@uah.edu</a>).</em></p> <p>If you have questions or need further information, please contact Robert Leonard (824-2233), Brad Cooper (824-5844), Melanie Newby (824-2248), Chih Loo (824-2243), Valarie King (824-2231), or Terence Haley (824-6674).</p> <p>&nbsp;</p> <h5><strong>2020-2021 YEAR-END CLOSING SCHEDULE</strong></h5> <table class="table" data-mce-width="1200" data-mce-height="419" style="width: 1200px; height: 419px;"> <tbody> <tr> <td>September 9&nbsp;</td> <td> <p>Labor and leave forms due by 12 p.m. to Payroll Services (ELabor, Biweekly Labor Report&nbsp;and WTE)</p> </td> </tr> <tr> <td>September 13</td> <td> <p>Retros over 28 days from the check date must be submitted no later than 5:00 pm, September 13. Retros less than 28 days must be submitted by noon September 15.</p> </td> </tr> <tr> <td>September 15-20&nbsp;</td> <td> <p>Payroll for the pay period ending September 7<sup>th</sup> will be processed and fed to Banner Finance&nbsp;&nbsp;</p> </td> </tr> <tr> <td>September 16-20</td> <td> <p>Retros will be processed for all pay periods prior to the August 25<sup>th</sup> to September 7<sup>th</sup> pay period– final date for state orgs.</p> </td> </tr> <tr> <td>September 17</td> <td> <p>Accounts Payable must receive invoices and documentation of receipt of goods&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;</p> </td> </tr> <tr> <td>September 20&nbsp; &nbsp;</td> <td> <p>Labor statements will be available</p> </td> </tr> <tr> <td>September 28&nbsp; &nbsp;</td> <td> <p>FISAP draft must be received by Robert Leonard from the Office of Financial Aid</p> </td> </tr> <tr> <td>October 1</td> <td> <p>Postage, telephone distribution, computer, maintenance agreements, inventories, Xerox, cylinder, bookstore, temporary employment charges, machine shop, and all other internal transfers are to be recorded. Departments must send to accounting by noon on October 1st. <span style="text-decoration: underline;"><strong>All feeds must be submitted to OIT by noon on October 1st</strong>.</span></p> <p>Listing of non-cash gifts and/or donated services from Development must be received by Accounting. All UAH Gifts should be added to the Cash Receipts Journal and Accounting notified.</p> <p>Listing of disposed Library books must be received by Accounting from the Library.&nbsp;</p> <p><strong>PCard charges for September (all charges posted by September 30<sup>th</sup>) will be fed.&nbsp;</strong>Charges posted after September 30<sup>th</sup> will be applied to your FY22 budget.</p> </td> </tr> <tr> <td>October 5&nbsp; &nbsp; &nbsp; &nbsp;</td> <td> <p><span style="text-decoration: underline;"><strong>All data adjustments for FY21 must be submitted to Accounting by noon</strong>&nbsp;</span></p> <p><strong>Miscellaneous Vouchers for expenses incurred through September 30 must be submitted by 4:45pm.</strong><strong>&nbsp;</strong></p> <p><strong>Travel Vouchers for trips taken through September 30 must be submitted by 4:45 pm.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </strong></p> </td> </tr> <tr> <td>October 6</td> <td> <p><strong>PCard Reconciliation Packets for September are due.</strong></p> <p>Monthly Auto JV’s will be run.</p> </td> </tr> <tr> <td>October 7</td> <td> <p>General Ledger Balance Forward Process will run, which will open the accrual period.</p> <p>Period 12 will be closed.</p> <p>Encumbrance Roll Process will run (open purchase orders only; no requisitions will be carried forward). OIT assistance will be needed to correct any errors.</p> </td> </tr> <tr> <td>October 8</td> <td> <p>Preliminary Year-End Budget Statements (ZBDSTMT) will be run.&nbsp;</p> <p>Budget statements should be thoroughly reviewed for accuracy by department personnel.</p> <p>Monthly Reports from OIT will be run.</p> <p>FISAP draft must be received by Robert Leonard from the Office of Financial</p> </td> </tr> <tr> <td>October 8</td> <td> <p>Actual indirect cost income allocation from the Office of the VP for Research due to Accounting by the close of business.</p> <p>All general ledger accounts checked and reconciled</p> </td> </tr> <tr> <td>October 12</td> <td>Final adjusting journal entries to be entered into system</td> </tr> <tr> <td>October 13</td> <td> <p>Run GASB reports</p> <p>Contracts &amp; Grants Accounting personnel are to process billing for month ending&nbsp;September 2021.</p> </td> </tr> <tr> <td>October 19</td> <td> <p>Assemble financial data</p> </td> </tr> <tr> <td>October 19</td> <td>Set-up original encumbrances</td> </tr> <tr> <td>October 27</td> <td> <p>Budget Carry Forward Process will run at night. OIT assistance will be needed to correct any errors.</p> </td> </tr> <tr> <td>October 29</td> <td> <p>Final Year-End Budget Statements will be run.</p> </td> </tr> </tbody> </table> <p>&nbsp;</p> New Postage Rates as of Jan. 24, 2021 2021-01-28T08:54:55-06:00 2021-01-28T08:54:55-06:00 /business-services/news/15859-new-postage-rates-as-of-jan-24-2021 Business Services <p>&nbsp;Mail Services would like to share with everyone the new USPS Postage Rates effective Jan. 24, 2021.</p> <p>If you have any questions please contact Mail Services 256-824-6116</p> <table class="table"> <tbody> <tr> <td colspan="4"><strong>First Class Mail Letters - 2021 Rates</strong>&nbsp;&nbsp;&nbsp;</td> </tr> <tr> <td colspan="4">&nbsp;INCREASE PER LETTER - 2021 Rates vs. 2020 Rates</td> </tr> <tr> <td>Mailpiece Weight</td> <td>&nbsp;2021</td> <td>2020</td> <td>Increase</td> </tr> <tr> <td>&nbsp;Letters - 1 oz.</td> <td>$0.55</td> <td>$0.55</td> <td>$0.00</td> </tr> <tr> <td>&nbsp;Letters - Additional Ounces</td> <td>$0.20</td> <td>$0.15</td> <td>$0.05</td> </tr> <tr> <td>&nbsp;Metered Mail Letters (Stamps.com Rate) - 1 oz.</td> <td>$0.51</td> <td>$0.50</td> <td>$0.01</td> </tr> <tr> <td>&nbsp;Metered Mail Letters (Stamps.com Rate) - Additional Ounces</td> <td>$0.20&nbsp;</td> <td>$0.15</td> <td>$0.05</td> </tr> <tr> <td>&nbsp;Flat/Large Envelope - 1 oz.</td> <td>$1.00</td> <td>$1.00</td> <td>$0.00</td> </tr> <tr> <td>Flat/Large Envelope - Additional Ounces</td> <td>$0.20</td> <td>$0.20</td> <td>$0.00</td> </tr> <tr> <td>Postcards</td> <td>$0.36</td> <td>$0.35</td> <td>$0.01</td> </tr> <tr> <td>International Letters - 1 oz. (County Groups 1-9)</td> <td>$1.15</td> <td>$1.15&nbsp;</td> <td>$0.00</td> </tr> <tr> <td>&nbsp;International Postcard (County Groups 1-9)</td> <td>$1.15</td> <td>$1.15</td> <td>$0.00</td> </tr> </tbody> </table> <p><strong>Priority Mail</strong>&nbsp;will see an average&nbsp;<strong>rate increase</strong>&nbsp;of 3.6% in&nbsp;<strong>2021</strong>.<strong> Priority Mail Express</strong>&nbsp;will see an overall&nbsp;<strong>rate increase</strong>&nbsp;of 2.5% in&nbsp;<strong>2021</strong>.&nbsp;</p> <p>For more information:&nbsp;<a href="https://www.stamps.com/usps/postage-rate-increase/">2021 Postage Rate Increase</a></p> <p>&nbsp;</p> <p>&nbsp;Mail Services would like to share with everyone the new USPS Postage Rates effective Jan. 24, 2021.</p> <p>If you have any questions please contact Mail Services 256-824-6116</p> <table class="table"> <tbody> <tr> <td colspan="4"><strong>First Class Mail Letters - 2021 Rates</strong>&nbsp;&nbsp;&nbsp;</td> </tr> <tr> <td colspan="4">&nbsp;INCREASE PER LETTER - 2021 Rates vs. 2020 Rates</td> </tr> <tr> <td>Mailpiece Weight</td> <td>&nbsp;2021</td> <td>2020</td> <td>Increase</td> </tr> <tr> <td>&nbsp;Letters - 1 oz.</td> <td>$0.55</td> <td>$0.55</td> <td>$0.00</td> </tr> <tr> <td>&nbsp;Letters - Additional Ounces</td> <td>$0.20</td> <td>$0.15</td> <td>$0.05</td> </tr> <tr> <td>&nbsp;Metered Mail Letters (Stamps.com Rate) - 1 oz.</td> <td>$0.51</td> <td>$0.50</td> <td>$0.01</td> </tr> <tr> <td>&nbsp;Metered Mail Letters (Stamps.com Rate) - Additional Ounces</td> <td>$0.20&nbsp;</td> <td>$0.15</td> <td>$0.05</td> </tr> <tr> <td>&nbsp;Flat/Large Envelope - 1 oz.</td> <td>$1.00</td> <td>$1.00</td> <td>$0.00</td> </tr> <tr> <td>Flat/Large Envelope - Additional Ounces</td> <td>$0.20</td> <td>$0.20</td> <td>$0.00</td> </tr> <tr> <td>Postcards</td> <td>$0.36</td> <td>$0.35</td> <td>$0.01</td> </tr> <tr> <td>International Letters - 1 oz. (County Groups 1-9)</td> <td>$1.15</td> <td>$1.15&nbsp;</td> <td>$0.00</td> </tr> <tr> <td>&nbsp;International Postcard (County Groups 1-9)</td> <td>$1.15</td> <td>$1.15</td> <td>$0.00</td> </tr> </tbody> </table> <p><strong>Priority Mail</strong>&nbsp;will see an average&nbsp;<strong>rate increase</strong>&nbsp;of 3.6% in&nbsp;<strong>2021</strong>.<strong> Priority Mail Express</strong>&nbsp;will see an overall&nbsp;<strong>rate increase</strong>&nbsp;of 2.5% in&nbsp;<strong>2021</strong>.&nbsp;</p> <p>For more information:&nbsp;<a href="https://www.stamps.com/usps/postage-rate-increase/">2021 Postage Rate Increase</a></p> <p>&nbsp;</p> Central Receiving and Mail Services Holiday Schedule 2020 2020-12-07T09:23:52-06:00 2020-12-07T09:23:52-06:00 /business-services/news/15727-central-receiving-and-mail-services-holiday-schedule-2020 Business Services <p class="Default">During the University’s Christmas and New Year’s holiday break (December 23rd, 2020 through January 1st, 2021) the Central Receiving Building (REC), including Mail Services, will be open for your convenience from <strong><em>8:00am to 12:00 Noon on Thursday, December 31<sup>st</sup></em></strong></p> <p class="Default">Incoming USPS mail/packages, FedEx/UPS packages and previously scheduled freight deliveries will be received and processed on that day. However, no packages or mail will be delivered or collected on campus during the break. On that day, all University personnel are welcome to visit Central Receiving/Mail Services and pick up mail/packages and leave outgoing mail (which will be taken to the Post Office the next working day). To allow time for processing, please plan pickups of mail and packages for after 10:00am on December 31<sup>st</sup>.</p> <p class="Default"><strong><em>The deadline for bulk mailings will be December 15<sup>th</sup></em></strong><em>. </em></p> <p class="Default"><strong><em>In addition, no industrial gases or laboratory alcohol will be delivered during the holidays. Orders for industrial gases or laboratory alcohol received after close of business on December 22nd will not be processed until after the break.</em></strong></p> <p class="Default">The surplus property area will be closed.</p> <p>We will return to normal business operations on Monday, January 4th, 2021. <br /> <br /> If you have any questions or concerns, please call x6315 for Central Receiving or x6116 for Mail Services.</p> <p class="Default">During the University’s Christmas and New Year’s holiday break (December 23rd, 2020 through January 1st, 2021) the Central Receiving Building (REC), including Mail Services, will be open for your convenience from <strong><em>8:00am to 12:00 Noon on Thursday, December 31<sup>st</sup></em></strong></p> <p class="Default">Incoming USPS mail/packages, FedEx/UPS packages and previously scheduled freight deliveries will be received and processed on that day. However, no packages or mail will be delivered or collected on campus during the break. On that day, all University personnel are welcome to visit Central Receiving/Mail Services and pick up mail/packages and leave outgoing mail (which will be taken to the Post Office the next working day). To allow time for processing, please plan pickups of mail and packages for after 10:00am on December 31<sup>st</sup>.</p> <p class="Default"><strong><em>The deadline for bulk mailings will be December 15<sup>th</sup></em></strong><em>. </em></p> <p class="Default"><strong><em>In addition, no industrial gases or laboratory alcohol will be delivered during the holidays. Orders for industrial gases or laboratory alcohol received after close of business on December 22nd will not be processed until after the break.</em></strong></p> <p class="Default">The surplus property area will be closed.</p> <p>We will return to normal business operations on Monday, January 4th, 2021. <br /> <br /> If you have any questions or concerns, please call x6315 for Central Receiving or x6116 for Mail Services.</p>