ࡱ> WYV 5bjbjO O =X-a-a-84T<,(Z,\,\,\,\,\,\,$.71,,,vZ,Z,f*|+a=*F,,0,*121$+1+h,,,1 : While NSF does not offer detailed examples of budget narratives on their websites, it has been noted in conferences that the budget narrative is an excellent place to continue selling your project, by pointing out the various strengths of faculty and resources, and the well-planned proposal through the suitable allocation of funds over the project period. Make certain that the numbers included on the Budget Justification match those on the budget pages and in the narrative. Unless otherwise noted, the budget justification is limited to a maximum of three pages. ANY INSTRUCTIONS IN BLUE ITALIC TEXT SHOULD BE REMOVED BEFORE UPLOAD. BUDGET JUSTIFICATION: EXAMPLE WITH INSTRUCTIONS Key Personnel (includes PI and Co-PIs) For each person, it is recommended that the following be included for clarity. 1. Role, position, and suitability to project Professor Goldwyn will serve as PI on this project. A Professor of Computer Science at UAH, she has researched XXXXXXX extensively. Enter relevant work or accomplishment here, which shows suitability to project. 2. List specific role in project, e.g., directing the project, contributing a specific expertise, showing how this is the best person to lead the project. 3. Commitment of effort to project Dr. Goldwyn is committed to the project for 3 calendar months per year. NSF forms request commitment be listed in academic (9 month), summer, or calendar months. Personnel with no salary request may not be listed in the budget; their expertise may be listed in the Facilities section. 4. You may choose to list 1st year salary, or multiply annual salary with commitment effort. It is optional, but in general, an explanation of your salary should be made. If you are committing 1 person month of your total academic time, you should include an explanation that says you are requesting one academic month of your base salary be funded by this proposal, should it be awarded. If you are requesting money that may be used for summer, you should request summer months. Note: There is a limit of 2 summer months total per PI for ALL of their NSF proposals, which may not be exceeded without prior NSF approval. Please remember to escalate salary for subsequent years, as natural rate of inflation can cause a multi-year project to become underfunded in the later years. A 4% escalation is standard. Example: Jane Smith, Co-PI of the project, is Associate Professor of the Department of Computer Sciences at UAH. She has been funded for several NSF education initiatives integrating mathematics, computer science and engineering for college and pre-college students, and is noted for her work in xxx. (You may include area of expertise, notable accomplishments, especially those that are relevant to the project.) Her expertise in XXXXXX will assist in the project goal of XXXXXXXXX She and her collaborator, Professor John Jones of MIT (subcontractor), are both committed for 0.5 summer months, respectively. An escalation rate of 4% per year for Professor Smiths salary has been calculated for the period. B. Other Personnel (includes non-key personnel, that is, members who will not be playing a leadership role, but will contribute through their labor, such as graduate students, postdocs, technicians, and administrative staff) Example: Computer Science graduate student: Dr. Smith requests one graduate research assistant for the project (biosketch enclosed under Supplementary Documents). His current research work is in XXXXX, and he will devote 100% of his research time to the project. His stipend is $24,960* for the first academic year and summer, with an escalation of 4% in following years. *You should check NSF websites for salary minimums for predoctoral and postdoctoral students. Postdoctoral fellow and technical support: Dr. Goldwyn requests one postdoctoral associate and one technician to assist in XXXXXX. The postdoc will be recruited to commit 100% of their time at the salary of $40,000 in the first year. A technician is also requested at 50% time. The postdoc will be responsible for performing and for directing the technician to performXXXXXX,. Salary is escalated by 4% for both individuals in following years. C. Fringe Benefits Fringe Benefits change yearly, Updated rates may be found on the Office of Sponsored Programs website at  HYPERLINK "http://www.uah.edu/osp/researcher-s-resources/general-information-rates-codes-etc/fringe-benefit-rates" http://www.uah.edu/osp/researcher-s-resources/general-information-rates-codes-etc/fringe-benefit-rates . Example: The fringe benefit rate of UAH, Dr. Goldwyn, a fully appointed faculty member, receives a 34% benefit rate through the year. Multiplying her salary for the first year by 34%, we request the amount of $5,566 ($20,616*.34=$7,009.44) for the first year, escalating by 4% in subsequent years. Dr. Smith will be devoting 0.5 summer months to the project, with 3% escalation in subsequent years. CONTINUE LISTING FRINGE BENEFITS FOR EACH SALARIED PERSONNEL D. Equipment (items of durable value exceeding $5,000) List the equipment you are requesting for the project. Include model no. and price quotes from a reputable source, listing name of source. Explain the necessity of the equipment to the project, and how this item will be used by the different parties in the proposal. E. Travel List total amount requested in first year, with breakdown of expenses, e.g., airfare, hotel, per diem, and mileage reimbursement. If you know which conferences you will be attending, providing this detail would be helpful, as this is one gauge of the breadth of work you will be doing, presenting results and participating in academic exchange. Please specify domestic or international travel, and include reasonable amounts. Please read the RFA carefully to ensure that youve included any required travel, for instance for the PI to travel to NSF-sponsored events relevant to the project. Example: The total estimated amount of $5,000 is budgeted for travel expenses to attend relevant conferences and workshops and present findings. This includes $2,000 for Dr. Goldwyn and his postdoc to travel to 1 conference per year, such as the American Society for XXX or the Materials Research Society in the United States, to present research results. It would cover airfare, hotel, and per diem. Dr. Smith requests $3,000 total per year for both domestic and foreign travel with her graduate student. Domestic travel is budgeted at $1,000 to cover airfare, hotel, and per diem, and foreign travel at $2,000. Total requested for all four years is $20,000. Possible conferences include the Annual Society of ABC; the International Conference on XYZ, and/or the Canadian Conference on XXXX. F. Participant Support Costs (A participant is defined as an educational participant; someone who is not bound by contract in the way an employee is to produce a specific product. Usually the participant is participating in an educational capacity, and benefits from the projects educational goals.) List the stipend each participant will have, and what expenses are figured into the provision of the stipend. List amount allotted for travel. Do not add this amount to the amount listed in E. Travel, which is for key personnel and other personnel. Explain the purpose of the travel. List amount allotted for subsistence, which could be a food per diem. Specify the period for which you are providing assistance for subsistence. List any other expense associated for the participants, and how this is relevant and necessary to the project (e.g., supplies, printing of materials, etc.). G. Other Direct Costs 1. Supplies: Expenditures budgeted for this proposal is costs that can be identified specifically with this particular sponsored project and are required in the direct performance of the research. These expenses include applicable laboratory supplies. Note here is where you just cost that is otherwise treated as unallowable (in-direct costs). Explanation should include Section 3.2 (1-3) of the University Cost Policy located at  HYPERLINK "http://www.uah.edu/osp/research-forms-and-documents/research-documents" http://www.uah.edu/osp/research-forms-and-documents/research-documents Example: To accomplish the work needed to create XXXX, we will be purchasing supplies for XXXXXXXXX. It is estimated that these supplies will cost $20,000 per year, with an escalation of 4% for each subsequent year. Estimates are based on prior experience and/or quotes. 2. Publication Costs: Many journals require a per-page or per-article publication cost, and these fees should be paid for through your grant. Other publication costs, including posters for meetings, should also be included. Example: We request the amount of $800 in Years 4 and 5 to publish the results of our study. We project that results will be verifiable and provide data that will produce information that will be disseminated through conferences and publications in journals. The amount of $800 per year will cover journal page costs and production of posters for research meetings. 3. Consultant Services: Please make sure that consultants are well justified and that you have also included a letter of support for all consultants, with a scope of work. Example: The PI will employ an outside source to provide XXXXXXXX. William Griffith, Ph.D., is CEO of XYZ Company, and will devote 5 hours per year to the project. His rate is $200 per hour, for a yearly budget of $1,000. 4. Computer Services: Make certain that the need for any computer-related expenses are justified by the project, and make sure that you remember to include the cost of any software necessary for the project. Example: The Computer Science Department maintains a full-service computing environment to support research and instruction. For hardware, computing facilities have available the following XXXXXXXX. The cost for computer support is XXXXX/hour. Dr. Goldwyn and his post doc will utilize 150 hours of computer support services. 5. Subawards: NSF requires subcontracts to submit separate budget with budget justification. If you have a subcontractor, request these items and ensure they submit a detailed budget and justification on the correct forms. Example: A subcontract to Massachusetts Institute of Technology Computer Science and Artificial Intelligence Laboratory in the amount of $400,000 for four years as described in the proposal is included. The PI of this subcontract is John Jones. 6. Other: The Other category includes tuition expenses that will be covered by the grant. Example: Tuition expenses are requested for Dr. Smiths graduate student, Tuition is calculated at $XX,XXX for FY14, and expected to escalate at 4% per year. We request 100% of the tuition per year, or $XX,XXX for the first year, escalating at 4% in remaining years. H. Indirect Costs (Facilities and Administrative Costs) The Modified Total Direct Cost Base includes all direct costs minus equipment over $5,000 and tuition, plus the first $25,000 per subcontract. Example: Using DHHS negotiated rates, the modified total direct cost base of $XXX,XXX was multiplied by the negotiated rate of 48% to obtain the indirect cost of $XXX,XXX for the first rate. The same formula was applied in all subsequent years. BLANK TEMPLATE FOLLOWS Budget Justification A. Key Personnel B. Other Personnel C. Fringe Benefits D. Equipment E. Travel F. Participant Support Costs G. Other Direct Costs H. 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